HR & Admin (Saudi National Only)

1 week ago

Riyadh, Saudi Arabia Eventum Exhibitions Full time

Knowledge about HR procedures and existing KSA labor law
- Devise a database for employee record tracking such as employee list, document expiry, leave record, salaries, etc.
- Responsible for correspondence work related to online portal / company registration, external and internal agreements, etc. including internal HR forms and letters
- Prepare monthly attendance and overtime records and recording the vacations and all employee’s salary variables and handed over to finance.
- Answer incoming calls, take messages and redirect to concerned department (_if required_)
- Provide administrative support and coordinate to company departments
- Maintain office stationeries and pantry items
- Submit reports and prepare proposals and presentations as needed
- Manage agendas, travel plans and appointments, meetings, and the meeting room schedule to prevent duplicate bookings.
- Maintaining general office files, including job files, vendor files, and other files related to the company’s operations and finance department
- Overseeing the maintenance of office facilities, and equipment, and follow up of the inventory with different departments
- Any other duties assigned from his/her direct manager

**Finance Assistant Responsibilities**:

- Work on ERP system including but not limited to:

- Issuing commercial quotation and invoices to clients[A1]
- Sending PO’s to suppliers (requirement from design, printing, sales, AV and production dept.)
- General Assistant
- Prepare vouchers (cash / receipt) for all cash release and payments received
- Follow up with clients with finance regarding the collection and due payments agenda
- Collect expense bills from different departments and handed over to finance specialist and prepare analysis expense form with detailed information[A2]
- Create and update databases and records for financial information, and other data

**Skills**:

- This opportunity for Saudi Nationality Only
- Bachelor’s degree in business, administration, or any related field.
- Minimum 2-4 years of experience in office administration and HR field, prior experience in events & Exhibition field is highly recommended.
- Excellent verbal and written English skills is a must
- Trustworthy & Comfortable handling confidential information.
- Multi-tasking and time-management skills, with the ability to prioritize tasks & organizing.
- Excellent communication skills in handling different situations

**Salary**: ﷼4,000.00 - ﷼4,500.00 per month

Ability to commute/relocate:

- Riyadh: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- HR & admin works: 3 years (required)

**Language**:

- English (required)

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