Senior Document Controller
2 days ago
**Responsibilities**:
- Oversee the implementation and utilization of Aconex software for document control and management purposes.
- Develop and maintain document control processes and procedures to ensure efficient document management and compliance with industry standards.
- Coordinate with project teams to establish document control requirements, including document numbering, naming, filing, and distribution.
- Train and support staff on Aconex software and document control procedures.
- Monitor the flow of project documentation to ensure timely review, approval, and distribution.
- Maintain an organized document management system, including electronic and hard copy filing systems.
- Perform regular audits to ensure accuracy and completeness of project documentation.
- Liaise with external stakeholders, such as clients, contractors, and regulatory bodies, to facilitate document exchange and resolve issues.
- Prepare regular reports on document control activities, including status updates and metrics.
- Ensure compliance with document control policies and industry regulations, including GDPR and information security requirements.
- Collaborate with internal departments to streamline document control processes and optimize efficiency.
- Develop and implement document control training programs for new hires and existing staff to ensure adherence to document management protocols.
- Conduct regular reviews of document control procedures and recommend improvements to enhance workflow and productivity.
- Ensure all project documentation is archived and stored securely for future reference and audit purposes.
- Collaborate with IT teams to troubleshoot technical issues related to document management systems and software.
- Lead meetings and training sessions to communicate updates on document control policies, procedures, and software enhancements.
- Stay informed about industry trends and technological advancements in document control to recommend innovative solutions for continuous improvement.
- Manage and track document revisions, change requests, and version control to avoid errors and discrepancies in project documentation.
- Provide guidance and support to project teams on proper document formatting, standards compliance, and quality control.
- Coordinate with external vendors, subcontractors, and partners to ensure alignment with document control processes and standards.
**Essential Requirements**:
- Bachelor's degree in a relevant field such as business administration, engineering, or information management.
- Certification in document control or records management is advantageous.
- Prior experience in a similar role with a focus on using Aconex software for document control.
- In-depth understanding of document control processes and best practices.
- Strong knowledge of document management systems, including electronic document management software.
- Excellent organizational and time management skills with the ability to prioritize and multitask.
- Effective communication and interpersonal skills to collaborate with cross-functional teams and external partners.
- Attention to detail and a commitment to maintaining accuracy and integrity of project documentation.
- Familiarity with relevant regulations and standards in the construction or engineering industry.
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