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Project Finance Administrator
3 weeks ago
Network Rail Consulting (NRC) is the international consultancy arm of Network Rail - the owner and operator of Britain’s mainline rail system.
**The opportunity with NRC**
NRC are seeking a ‘Project Administrator - Finance’ to join our Riyadh team. In this role, you will support the KSA office with project financial administration, invoicing and collections support, and liaising with key clients (project
teams and accounts payable) in Saudi Arabia.
**Key Accountabilities**
- Office management and administrative duties. Facilitate and maintain good relationships with the local suppliers
and audit representatives.
- Responsible for the preparation and issuance of client invoices into the billing portal, following the NRC process
in conjunction with both the regional finance lead and local bookkeeper.
- Work closely with the clients’ project teams and accounts payable department to reconcile and finalise the
invoices, as per the contract and release order (purchase order).
- Review all proposed release orders with the clients and the NRC project director to ensure accuracy, resolving
any discrepancies before orders are signed.
- Maintaining good internal and external relationships with both operational and finance personnel, to effectively
communicate, manage and resolve any payment issues arising.
- Ensure that outstanding debt is chased in a proactive & timely manner, to meet the company’s debtor days
target.
- Maintain and distribute the invoice status tracker using the finance system (BST) for reference of invoice due
dates. Hold regular debt meetings with the local business and via conference calls for overseas locations.
Provide cash forecasting information monthly for input into the Group consolidated cashflow, with variances and
changes explained.
- Assist the project director and project managers with the tracking of timesheets against specific project tasks,
and as required prepare timesheet transfer journals for the regional finance lead to submit and approve in BST.
- Support the projects with cost control, tracking the ongoing project spend against budget, and maintenance of
forecast billability assumptions.
- Perform credit reference checks on customers and support in setting up master data for those approved.
- Compliance related tasks as needed, such as the provision of information for audit deliverables, maintenance of accurate project documentation; and organisation of updates for regional company documentation.
- Other ad-hoc duties as required.
**Apply
