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Project Administrator
2 weeks ago
Premium Solutions Consultancy is hiring on behalf of a leading group of companies in KSA - NEOM PROJECT (The line).
Position: Project Administrator.
Location: Saudi Arabia.
Project Name: NEOM PROJECT (The line).
**Key Accountability and Activities**:
**Activities**:
To work as part of the Compliance and Monitoring team, providing administrative support across a range of compliance support and project management day to day duties. The role will also include taking overall responsibility for administrative support in relation to maintaining data quality, facilitating IMS system updates, coordinating project activities, and ensuring that project documentation is accurate and up to date. This role plays a crucial part in maintaining the smooth operation of the project by handling communications, scheduling, reporting, and other compliance-related tasks.
**Parameters: **
Autonomous role across projects under the job holder’s control
Visibility with internal and external stakeholders as well as shared service functions.
Full compliance responsibility for all projects under the Job Holder’s control (Safety, Health, Environmental, Regulatory, Project Management) working with the all-department’s teams.
Collate and manage data sources on matters related to compliance and IMS within the RWM Team
Must remain aware at all times of your responsibilities for your own Health and Safety, for the Health and Safety of those directly responsible to you, your work colleagues and any others who may be affected by the operations under your responsibility or control. You must always ensure that the correct PPE is worn. Please refer to the HSE Policy for further details on your specific responsibilities.
Must adhere to all NEOM Policies & Procedures (including but not limited to) those specified in the Employment Handbook, HSE Policy, Incident reporting procedures and any financial/accounting systems.
Apart from the duties summarised in your Role Profile, the company reserve the right to include other reasonable duties which are part of, and incidental to, this type of work.
**Key Accountabilities: **
Assist in the managing of the Integrated Management System (IMS) in establishing, implementing, and maintaining the IMS in accordance with both business requirements and the requirements of the relevant standards
Assist in the identification and development of improvements to the business through the IMS
Provide support to the Monitoring and Compliance team to achieve excellent safety, health, environmental and quality (SHEQ) standards across the business
Assist in the preparation of risk-based assessments/management plans
Receive reports from and respond to orders issued by regulatory departments
Arrange for monitoring and testing and/or evaluations of the workplace by external agencies/consultants as may be necessary
Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
Assist in the management of external audit function with our accreditation auditors
Prepare and maintain project documentation, including project plans, status reports, risk logs, and issue logs.
To represent the business core values.
Assist in processing Compliance audits to ensure timely and accurate performance levels are met.
Communicate, liaise and negotiate with stakeholders, clients, supply chain contacts and operational team members to ensure compliance with NEOM SMS standards
Assist in delivering and implementing IMS standards both internally and on RWM projects as required
Provide support in relation to document control and improvement requests within the IMS
Assist in identifying project risks and issues.
Maintain a risk and issue log, tracking the status of each item and following up on mitigation actions.
Provide administrative support for risk and issue management activities.
Provide support in relation creating and issuing reports to operational teams across the business
Assist in the development of Compliance & Risk Communications, products and training content as required
Complete internal quality audits in support of our ISO 9001, ISO 14001 & OHSAS 18001 compliance
Ensure ongoing compliance with the Quality Management System ISO9001
Attend various meetings and action/communicate instructions
**Requirements**:
**Knowledge, Experienced, Qualifications:
- **
**Knowledge**:
Essential
Good knowledge of Integrated Management Systems and Standards
Good Knowledge of the QHSE Procedures for Operational Environments
Good Knowledge of the IMS System Auditing
Good Knowledge HSE legislation and requirements
Good knowledge of Waste Management processes
**Experience**:
- Essential_
Minimum of seven to ten years’ experience in a business/project/HSE administration role within an organisation with certified QMS/IMS systems
Track record of IMS system document management and record management
Experience in dealing with internal and external stakeholders at all levels including, clie
