Admin & Facilities Specialist

1 week ago

Khobar, Eastern Province, Saudi Arabia GE Vernova Full time 60,000 - 80,000 per year
Job Description SummaryThe Administrative Assistant & Facilities Specialist is expected to ensure smooth office functioning, assist project and engineering teams, and manage administrative tasks with efficiency and professionalism. In addition, to support the management and maintenance of GEV Grid automation offices and integration facilities in Saudi Arabia, ensuring that workspaces are safe, efficient, compliant, and well-maintained. The ideal candidate will coordinate with internal teams and contractors to ensure smooth day-to-day facility operations.Job Description

What you will do:

  • Schedule meetings and maintain calendars for functional managers.
  • Assist in preparing presentations and management reports
  • Organize and maintain office supplies, equipment, and procurement needs.
  • Manage day-to-day office operations, including filing, correspondence, and document control.
  •  Support the daily operation of office and facility maintenance scheduling
  • Coordinate and monitor repairs, inspections, and servicing of equipment, utilities, and building systems (HVAC, electrical, fire safety, etc.).
  • Maintain facility-related records, documentation, permits, and maintenance logs.
  • Ensure compliance with health, safety, and environmental regulations.
  • Contribute to EHS plan, operation department development & unit continuous improvements
  • Follow GE compliance Policies ('The Spirit and The Letter') and promote open reporting

What you'll bring:

  • Bachelor's degree from an accredited university.
  • 3+ years of administrative experience.
  • Strong proficiency with MS Office (Word, Excel, PowerPoint).
  • Excellent communication and organizational skills.
  • Ability to multitask, prioritize, and work independently with minimal supervision.
  • Ability to document MOM's, plan and follow up actions.
  • Attention to detail and strong problem-solving abilities.
  • Speaks Arabic & English fluently.

What will make you stand out:

  • Experience in engineering, construction, or technical industries is an advantage.
  • Experience in Facilities management
  • Project Management skills
  • Has a proactive approach towards challenges.
Additional Information

Relocation Assistance Provided: Yes

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