Bid Administrator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Omada Rail Systems Full time

  • Business, Dev & Sales

  • Permanent Contract

  • Mid-Senior Level

  • Riyadh

About Us

Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.

Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis' long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

About the Role

The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process. Working closely with the Bid Manager, Business Development, and Technical teams, you will ensure that all proposal documentation is prepared accurately, formatted professionally, and submitted on time in compliance with client requirements.

  • Support the coordination, preparation, and submission of bids, pre-qualifications, and proposals.
  • Manage bid documentation, templates, and version control to ensure consistency and quality.
  • Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
  • Format, proofread, and compile bid materials to align with Egis' branding and client specifications.
  • Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
  • Ensure compliance with internal governance and bid approval processes.
  • Assist with creating and maintaining CVs, project sheets, and reference libraries.
  • Ensure timely communication of opportunities received with stakeholders across all business lines.
  • Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.

What do we need from you

  • Bachelor's degree in Business Administration, Engineering, Communications, or a related field.
  • Minimum 3–5 years of experience in bid coordination, administration, or tender support—preferably within the engineering, construction, or consultancy sectors.
  • Strong organizational and time management skills with the ability to manage multiple deadlines.
  • Excellent written and verbal communication skills in English (Arabic is a plus).
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
  • High attention to detail, accuracy, and professionalism in document preparation and formatting.

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