Document Controller

2 weeks ago

Saudi Arabia Propel Consult Full time 80,000 - 120,000 per year
Company
Our client is founded by the Saudi government to bring all communities together and develop all sectors and fields with innovative solutions. The organization generates over $24 million in sales and has over 850 companies and 700 employees.
They are currently looking for a Document Controller to be based in Saudi Arabia.

Duties & Responsibilities:
  • Preparing standardized document / drawing numbering system with maintaining internal standards and expectations
  • Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
  • Liaising with and distribute project related information with the project team and potentially external parties.
  • Provide support to Water Transmission and Distribution Team
  • Prepare ad-hoc templates, reports on projects as required.
  • Process and control of all project document types on day-to-day basis in an accurate and timely manner.
  • Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
  • File documents in physical and digital records and ensure appropriate storage.
  • Adhere to the company's document lifecycle procedures, processes
  • Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with line managers
  • Assists in implementing new and improving Document Management System and document management processes.
  • Ability to write and word-process professional correspondence
Qualification & Requirements:
  • A bachelor's degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.
  • Minimum ten (10) years' work experience, with minimum five (5) years' work experience in document management, archive management, or records management.
  • Excellent communication skills and interpersonal skills.
  • Detail oriented as well as organized, and multitasker
  • Time management skills
  • Ability to follow procedures
  • Can work independently without much guidance
  • Ability to engage and communicate effectively (written and verbal) with stakeholders at all levels
  • Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
  • Document Control Management systems experience specially in Aconex,  ProjectWise, Sharepoint etc.

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