Document Controller
7 days ago
About Us:
Al Sharq Factory for Steel Industries is one of the leading steel fabrication companies in Saudi Arabia. Established in 2000 and based in Riyadh's industrial zone, we employ over 600 skilled professionals and operate state-of-the-art facilities to deliver innovative and high-quality steel solutions.
About the Role:
We are looking for a detail-oriented and organized
Document Controller / Sales Coordinator
to support our Sales and Operations teams. The ideal candidate will manage and maintain all sales-related documentation, ensure accuracy and compliance with company policies and Saudi regulations, and coordinate effectively with internal departments to support smooth sales operations.
Key Responsibilities:
- Manage and maintain sales-related documents, including contracts, purchase orders, quotations, invoices, and correspondence.
- Ensure all documents are properly coded, categorized, and stored (both electronically and physically) in line with company procedures.
- Maintain version control and ensure only the latest approved documents are accessible.
- Coordinate with Sales, Finance, Production, and Operations teams to ensure timely and accurate document flow.
- Prepare sales quotations, proposals, and contracts as required.
- Process sales orders and ensure proper coordination for execution, invoicing, and delivery.
- Maintain accurate records of client communications, sales transactions, and inquiries.
- Prepare and assist with reports, sales dashboards, and presentations for management.
- Track contract milestones, approvals, and renewals to ensure compliance.
- Support audit preparations and ensure documentation meets Saudi regulatory and quality standards.
- Implement and maintain a systematic filing and archiving system for both electronic and hard-copy documents.
- Perform other duties as assigned by the Sales Operations Manager or management.
Qualifications:
- Bachelor's degree in business administration, Sales, Marketing, or a related field.
- Minimum 3–5 years of experience in document control, sales coordination, or back-office sales (preferably in the steel or manufacturing industry).
- Strong communication and organizational skills.
- Fluency in English (Arabic is an advantage).
- Proficiency in Microsoft Office (Excel, Word, PowerPoint) and ERP systems (e.g., Odoo, SAP, Oracle, or similar).
- High attention to detail, accuracy, and ability to manage multiple priorities.
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