Female Secretary

2 days ago

Riyadh, Ar Riyāḑ, Saudi Arabia Gumaco KSA Full time 40,000 - 60,000 per year

Job Title: Female Executive Secretary

Location: [Exit 18, Riyadh, Saudi Arabia]

Employment Type: Full-Time

About the Role:

We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

  • Manage and maintain schedules, appointments, and correspondence for executives or departments.
  • Prepare and organize documents, reports, and presentations.
  • Answer phone calls and emails, directing inquiries to the appropriate parties.
  • Assist in the planning and coordination of meetings, including logistics and materials.
  • Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
  • Handle confidential information with discretion and professionalism.
  • Perform general office duties, including data entry and record keeping.
  • Support team members with various administrative tasks as needed.
  • Monitor and order office supplies, ensuring inventory levels are maintained.
  • Prepare and distribute meeting agendas and minutes.
  • Coordinate travel arrangements, including flights, accommodations, and transportation.
  • Develop and implement office procedures to improve efficiency.
  • Assist with budgeting and expense tracking for departmental activities.
  • Liaise with external vendors and service providers to facilitate office needs.
  • Maintain office equipment and coordinate repairs as necessary.
  • Support event planning and coordination for company functions or team-building activities.
  • Create and maintain databases and spreadsheets for tracking important information.
  • Conduct research and compile data as requested by team members.
  • Train and onboard new administrative staff as needed.
  • Ensure compliance with company policies and procedures.

Requirements:

  • Bachelor's degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
  • Proven experience as a secretary or in a similar administrative role (minimum 5 years).
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  • Excellent command of the English language is required.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent verbal and written communication skills.
  • Strong organizational and time-management abilities.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and strong problem-solving skills.
  • Experience with scheduling software and CRM systems is a plus.
  • Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
  • Ability to prioritize tasks and manage multiple deadlines effectively.
  • Flexibility to adapt to changing priorities and projects.
  • Experience in handling travel arrangements and itineraries is a plus.
  • Basic knowledge of social media and marketing tools is beneficial.
  • Preferably residing near the company's location.

Benefits:

  • Eligible to get 30 days paid vacation every year.
  • Providing health insurance

How to Apply:

Interested candidates should submit their resume and a cover letter to [].

Job Type: Full-time

Job Type: Full-time

Pay: ﷼4, ﷼6,000.00 per month

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