Board Secretary

12 hours ago

Riyadh, Ar Riyāḑ, Saudi Arabia Huda Vision Full time

Job Description: Board Secretary (Female Only) - Law Firm, Riyadh

We are seeking a highly organized, professional, and experienced Female Board Secretary to join our prestigious law firm in Riyadh. This pivotal role requires an individual with exceptional corporate governance knowledge, impeccable communication skills, and the ability to maintain the highest level of confidentiality and discretion. The successful candidate will be responsible for ensuring the smooth and effective operation of the Board of Directors and its committees, upholding all regulatory and legal requirements.

Key Responsibilities

Board and Committee Support

  • Organize and schedule all Board, Committee, and General Assembly meetings, including preparing annual calendars and managing logistics.
  • Prepare and circulate comprehensive meeting agendas, Board packs, and supporting materials well in advance.
  • Attend all Board and Committee meetings and accurately record, draft, and finalize minutes, ensuring timely distribution and approval.
  • Follow up on action items and resolutions from meetings, ensuring they are executed and reported back to the Board.
  • Maintain the official records, minute books, and statutory registers of the firm and its associated entities.

Corporate Governance and Compliance

  • Advise the Board and its members on corporate governance best practices, relevant laws, regulations, and internal policies, particularly those specific to Saudi Arabia.
  • Ensure the firm's compliance with all relevant regulatory bodies, including the Ministry of Commerce (MOC) and any specific legal sector requirements.
  • Oversee and manage the firm's corporate seal, legal documents, and official correspondence with external regulatory bodies.
  • Manage director inductions, continuous professional development for the Board, and performance evaluations.

Communication and Administration

  • Act as the primary point of communication between the Board, senior management, shareholders, and external stakeholders.
  • Handle sensitive and confidential information with absolute discretion and integrity.
  • Assist with the preparation and filing of annual reports, corporate disclosures, and other statutory documents.
  • Support the Chairman and Board members with administrative tasks, scheduling, and travel arrangements as needed.

Required Qualifications and Skills

  • Gender: Female (Mandatory requirement)
  • Education: Bachelor's degree in Law, Business Administration, Corporate Governance, or a related field. A recognized professional certification (e.g., ICSA, Chartered Secretary) is highly desirable.
  • Experience: A minimum of 5 years of experience as a Board Secretary, Corporate Secretary, or similar senior governance role, preferably within a law firm or professional services environment.
  • Legal Knowledge: Strong understanding of Saudi Arabian corporate law, regulatory frameworks (especially MOC regulations), and corporate governance principles.
  • Language: Fluency in both Arabic and English (written and spoken) is essential.
  • Skills:
  • Exceptional organizational, planning, and time-management abilities.
  • Impeccable communication and interpersonal skills, with the ability to interact professionally at all executive levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proven ability to work independently, exercise excellent judgment, and prioritize tasks effectively

connect on Linkedin and send CVs :

Email:

Job Type: Full-time

Pay: ﷼5, ﷼8,500.00 per month

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