HR and Admin Assistant

18 hours ago

Jeddah, Makkah Province, Saudi Arabia HR Orb Consultancy LLC Full time

Job Summary:

We're seeking a proactive, detail-oriented HR & Admin Assistant to support our HR

operations and office management.

Key Responsibilities:

  • Maintain employee files, contracts, HR databases, and company documents (both physical

and digital).

  • Assist with employee onboarding and exit procedures, including induction, documentation,

asset return, and clearance.

  • Prepare HR letters, memos, NOCs, certificates, and internal communication drafts.

  • Track and update lease agreements for offices, accommodations, and company properties.

  • Manage and monitor office supplies and pantry items, and submit purchase requests as

needed.

  • Keep HR trackers, attendance sheets, renewals, expiries, and digital archives accurate.

  • Support drafting and updating HR policies, procedures, and employee guidelines.

  • Organize internal training sessions (such as HSE, soft skills, onboarding, wellbeing, etc.).

  • Plan company events like annual gatherings, iftar, National Day celebrations, year-end

functions, birthdays, and team-building activities.

  • Assist in developing employee/vendor Happiness Index surveys and feedback reports.

  • Conduct data audits and quality checks across HR systems, CRM, and product databases;

identify and fix errors or duplicates.

  • Oversee daily office housekeeping, reception areas, meeting rooms, and pantry, ensuring

hygiene and waste management standards are met.

  • Coordinate with cleaning staff, facility teams, and camp supervisors for cleanliness,

maintenance, and staff accommodation upkeep.

  • Regularly inspect facilities for repairs and maintenance (such as AC, electrical, plumbing,

furniture, etc.).

  • Help with office seating arrangements, workstation setups, onboarding for new hires, and

departmental relocations.

Qualifications:

  • 1–3 years of experience in HR and administrative roles (UAE experience preferred).

  • Basic knowledge of UAE labor laws, visa procedures, and HR policies.

  • Well-organized, detail-oriented, and responsible.

  • Good communication and coordination skills.

  • Positive attitude, team-oriented, and capable of handling multiple tasks calmly.

Salary Range:
AED 4,500 to AED 5,000 & Company Benefit

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