Office Admin

3 days ago


Riyadh, Ar Riyāḑ, Saudi Arabia Sawaya Group Full time

JOB ROLE:Administrative & Clerical Support

  • Answering phone calls
    and direct calls as deemed necessary.
  • Carrying out clerical duties
    such as answering phone calls, entering data (Word, Excel, letters), responding to emails, preparing documents and including corporate correspondence.
  • Coordinating and managing appointments
    and meetings in order to prevent duplicate bookings.
  • Maintaining general office files
    , including job files, vendor files, and other files related to the company's operations.
  • Filing all the documents
    (legal, invoices, receipts, reports, etc.).
  • Attending team meetings
    and sharing best practice with colleagues: making invitations, topics, minutes of meetings, memos, etc.

Operations & Logistics

  • Assisting in the company day-to-day operations.
  • Coordinating activities
    throughout the company to ensure efficiency and maintain compliance with company policy.
  • Assisting in purchasing office supplies
    , equipment, and furniture.
  • Handling and following up concerning the documents of the company cars.
  • Handling and following up concerning the insurance documents
    , visas, hotel reservations, regulatory and legal documents.
  • Assisting the HR department
    in the clearance and onboarding of employees (signatures, custodies, etc.).

Inventory & Records Management

  • Keeping register book
    for all handed receipt books with handing and return signatures for sales representatives and drivers.
  • Responsible for merchandizing
    , stock base, stock replenishment, stock inventories, and investigations.
  • Following the company internal policies
    , procedures, and memos.

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