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Project Office Administrator

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Populous Full time


About Populous
 
For more than 40 years Populous has had a singular focus – to draw people together around the things that they love, to be the leading design firm that specialises in places, spaces and events where people gather. Our success is defined by designing projects that are seen as the benchmark. We are committed to future innovation, anticipating and shaping the future of our industries.
 
Our team is made up of highly talented people with a range of skills, all integral to successfully bringing to life the places and experiences we design. As our company has grown, our expertise has expanded to encompass a wide variety of disciplines – including architecture, audiovisual consultancy, brand activation, design & build, events, food & beverage strategy, interior design, landscape architecture, urban design and wayfinding.
 
This varied expertise enables us to transform neighbourhoods, revitalise cities, build relationships and create buildings, places and spaces that draw people together, from the Tottenham Hotspur Stadium to The Co-op Live Arena.
 
As we continue to bring to life award-winning venues and experiences our EMEA Practice is looking for a Project Office Administrator based in our Riyadh studio. 
 
About the Role
 
The Project Office Administrator will provide administrative support to the Company Rep and assist with the preparation of technical and management presentations. The candidate will assist in the compilation of various project status reports.  They will create and maintain a filing record system to keep material and procedures up to date and inform Company Representatives as appropriate. We are seeking someone with either, knowledge of administrative procedures and guidelines, or with experience and knowledge in office IT equipment setup, installation and administration.
 
Key responsibilities include:  
 
  • Administrative support to Company Representative and project team
  • Preparation of technical and management presentations
  • Support in compiling project status reports
  • Maintain organized project records and filing systems
  • Coordinate day-to-day project office activities
  • Coordinate travel and hotel booking
  • Mange timesheet approvals ever month
  • Create services entry sheets or equivalent billing document
  • Submit invoices through clint financial portals or ERP system
  • Follow up on approval and payment cycle
  • Perform related duties as required
 
Key requirements include:
 
  • Several years' experience in project office or administrative roles within construction or similar industries
  • Strong Microsoft Office skills
  • Knowledge of administrative procedures
  • Basic knowledge of document control is an advantage (not mandatory)
  • OR experience in office IT setup and administration
 
Why Join the Team?         
  • Work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
  • Enjoy various benefits, such as hybrid working and gym membership discounts   
  • Enjoy the opportunity to attend events at Populous-designed venues 
  • Connect and learn at regular social and knowledge sharing events including an annual conference and a weekend abroad Christmas party
 
How to Apply 
 
Populous is an equal opportunity employer. If you're ready to utilise your skills to support our growing practice, click "Apply" to begin the application process. In your application, please include your CV and a one-page letter of motivation (cover letter), salary expectations, and availability.
 
Want to learn more about us? 
 
Find us here: Populous 
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