Inventory Controller

About Us
As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world's best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few

Job Purpose
To manage & monitor the inventory and stock holdings ensuring system stock issues are minimized. Monitor and control movement of stock, formulate policies and control procedures in order to maintain minimum discrepancies. Ensure all returns to suppliers are managed & monitored.

Essential Roles and Responsibilities
Strategic Roles and Responsibilities

• Custodian of Business inventory and responsible for overall inventory management operations.
• Responsible for warehouse storage space optimization, ABC analysis, heat map analysis and implementation
• Implement stock loss action plans (formulated as a result of cycle counts/stock counts) in conjunction with Loss Prevention Team
• Review and monitor extent of damages in the WH and come up with action plan to mitigate the occurrence in conjunction with warehouse inbound and outbound operations
• Execution on WH shrinkage analysis and reductions.
• Ensure timeliness & integrity of all inventory transaction.

Functional Roles and Responsibilities

• Conduct investigation of inventory discrepancies identified during cycle count or picking and take action to rectify the discrepancies within the timelines.
• Oversee the entire process of stock transfers inter warehouse, warehouse to store and store to warehouse, ensure the movements are recorded and updated to reduce discrepancies.
• Provide regular update on pending transfers, WH cycle counts & transparency of trouble coded inventory
• Directly coordinate with suppliers and buying for returning the intended stocks
• Tracking on all WH logs, credit note, RTV adjustments and submit to FSS
• Pass the CN, RTV, Write-off and general adjustment thru system and report to finance.
• Monitor transactions daily, investigating discrepancies and confirming On-base logs are raised. Also reviewing the status of logs to ensure accurate resolution.
• Manage perpetual stock take calendar in conjunction with designated managers and stock take team, communicate the plan, and ensure compliance to the plan.
• Liaise with business inventory managers for monthly shrinkage data and prepare/share the final report.
• Manage the expiry product identification and share the visibility reports with all stakeholders.
• Manage the disposal or RTV of expired and obsolete goods at respective warehouse to ensure high quality standards are maintained in the activities of the Company.
• Oversee the physical stock count process, review stock count results in conjunction with the management and reconcile the figures by auditing physical stock movements.
• Prepare reports based on the findings and provide recommendations and suggestions to the management.

People Management Roles and Responsibilities

• Coach and motivate reportees to enhance performance and produce quality standards and outputs, ensure that they are continuously developed and provided feedback.
• Review Operational processes from a risk management perspective; identify and qualify new areas of risks and escalate concerns to the site HSE committee.
• Guide and motivate subordinates to enhance performance and produce quality work, and ensure that they are continuously developed for higher level roles.
• Maintain HSE practices in the working environment in order to minimize the opportunity of damage property and injury to self and colleagues. Pro-actively remind colleagues to behave in line with the HSE processes defined by the company
• Regularly communicate to the team on operational performance and brief on upcoming events
• Create a positive work environment that results in low attrition, sickness and absence reduction to ensure that Collective and individual targets are met