Senior Medical Secretary

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Adilstone Group Full time $40,000 - $80,000 per year

POSITION OVERVIEW

The Senior Medical Secretary will provide high-level secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and detailed knowledge of the organization's operations, procedures, and people.

 

This Client will sponsor a work visa and offer relocation assistance on a case by case basis.

 

KEY RESPONSIBILITIES 

Executive Support: Provide high-level administrative support to the Director, including managing schedules, coordinating travel, and handling confidential correspondence and materials.Training & Mentorship: Train, coach, and support secretary and administrative staff to ensure consistent performance and development across the organization.Project Coordination: Assist with and manage complex, strategic projects involving cross-functional teams; ensure timely communication and progress tracking.Communication & Liaison: Act as a liaison between the Director and internal/external stakeholders, including staff, clients, media, and the public. Maintain professional representation of the organization via phone, email, and in-person.Information Management: Collect, analyze, and synthesize data and information for reports, presentations, speeches, memos, and other executive-level communications.Document & Records Management: Maintain office records, budgets, and documentation with discretion and accuracy. Ensure sensitive and confidential information is securely handled.Administrative Tasks: Draft letters and communications, prepare meeting agendas and minutes, screen calls and emails, and respond to inquiries as appropriate.Event Planning: Plan and coordinate meetings, events, and other special functions from start to finish, including logistics and communications.Translation Services: Provide translation support for executive-level communications, as needed.Process Improvement: Guide and support secretarial help desk staff with complex tasks and escalate issues as needed.Policy Adherence: Follow all internal policies and procedures and uphold organizational standards of conduct and professionalism.Professional Development: Participate in ongoing training, development, and learning opportunities. 

IDEAL QUALIFICATIONS

Education: Bachelor's or Diploma degree in Business Administration or related field preferred.Experience: Four (4) years with Bachelor's degree and six (6) years with Diploma degree of related experience required.Skills:Organizational, Communication, and Time Management Experience in office management and administration

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