Consulting Executive Assistant

3 days ago

Jeddah, Makkah Province, Saudi Arabia قيام | QIYAM Full time

Role:

Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company's strategic impact.

Key Responsibilities:

  • Provide comprehensive executive support to the CEO and leadership team, ensuring smooth daily operations.
  • Manage executive calendars, meetings, travel arrangements, and priorities aligned with strategic objectives.
  • Coordinate meetings and engagements with internal teams, government entities, and strategic partners.
  • Conduct sector, market, and operational research; gather and analyze qualitative and quantitative data to support decision-making.
  • Prepare executive presentations, reports, proposals, and strategic documents aligned with consulting standards.
  • Draft professional communications, briefing notes, and reports in Arabic and English, including accurate translation.
  • Support consulting and development initiatives through research, documentation, and solution development.
  • Track action items, dashboards, and deliverables to ensure timely execution across projects.
  • Maintain confidentiality and manage sensitive executive and project-related information professionally.
  • Maintain confidentiality and manage sensitive executive and project-related information professionally.

Required Skills:

  • Strong analytical thinking and ability to extract insights from data.
  • Structured approach aligned with consulting and strategy execution practices.
  • Understanding of the dynamics sector (Pilgrim Services preferred).
  • Excellent command of Arabic and English (written and spoken).
  • Strong professional writing, reporting, and presentation skills.
  • Ability to translate complex information clearly for executives and stakeholders.
  • Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
  • Experience preparing executive and consulting-style presentations.
  • Familiarity with tools such as Notion, Miro, or Canva (preferred).
  • Strong document management and organization skills.

Behavioral Competencies:

  • High professionalism, confidentiality, and reliability.
  • Strong executive presence and interpersonal skills.
  • Ability to multitask, prioritize, and work under pressure.
  • Proactive, fast learner, and adaptable in dynamic environments.

Qualifications:

  • Bachelor's degree in business administration or a related field.
  • 2 – 3 years of experience as an Executive Assistant or in a similar role.
  • Previous exposure to consulting, strategy, or development sectors is highly preferred.
  • Experience preparing strategic documents, proposals, and formal presentations.
  • Professional proficiency in Arabic and English.

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