Administration and Logistic Support

Job Description: Administration and Logistic Support

Location: Riyadh, Kingdom of Saudi Arabia

Job Title: Administration and Logistic Support

Reporting To: General Manager

Position Overview

The Administration and Logistic Support role is essential to ensuring smooth daily operations across the organization. The position provides comprehensive administrative assistance, coordinates logistics, manages government-related processes, and supports internal teams. We are seeking a Saudi national with strong organizational skills and full fluency in Arabic and English, capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

1. Administrative Support

• Organize, maintain, and update office documents, files, and records in both physical and digital formats.
• Provide administrative support to ensure efficient operation of the office.
• Schedule and coordinate appointments, meetings, and internal events.
• Prepare, edit, and format documents, reports, and correspondence.
• Perform data entry, maintain accurate records, and ensure proper documentation.
• Manage schedules, deadlines, and the smooth flow of information within the company.
• Support procurement activities, including monitoring inventory levels and purchasing new materials as needed.
• Assist in preparing presentations, reports, and meeting materials.
• Identify process bottlenecks and offer solutions for improvement.
• Adhere to company policies, procedures, and regulatory requirements.
• Stay updated on organizational changes and business developments.
• Handle and maintain the petty cash fund, including disbursements, replenishments, record-keeping, and monthly reconciliation in accordance with company financial policies

2. Logistic Support

• Coordinate and monitor shipments, deliveries, and logistics for ongoing projects.
• Arrange travel logistics for senior staff, including booking flights, transportation, hotel accommodations, and restaurant reservations.
• Communicate with vendors, suppliers, and service providers to ensure timely and accurate delivery of goods and services.
• Assist in managing office facilities, equipment maintenance, and service requests.
• Oversee facility services and ensure proper maintenance of office premises.
• Support the planning, setup, and execution of company events, workshops, and meetings.
• Track and report on logistics activities to ensure efficiency and compliance with company procedures.

3. General Support

• Provide cross-functional support to various departments as required.
• Collaborate with team members to streamline processes and enhance operational efficiency.
• Maintain a clean, organized, and professional office environment.
• Handle ad-hoc administrative and logistical tasks assigned by management.
• Serve as a point of contact for internal and external inquiries related to administrative or logistical matters.
• Assist in the renewal of government-related licenses and employee visas.
• Manage administrative procedures and government systems such as:
• MISA, MoCI, CoC, MoL, GOSI, SPL, Muqeem, QIWA
• , and other relevant platforms.
• Ensure compliance with government regulations and timely submission of required documentation.

Qualifications and Requirements:

• Saudi national (mandatory).
• Fluency in Arabic and English, both written and spoken.
• Bachelor's degree in Business Administration, Logistics, or a related field.
• Minimum of three years of experience in administrative or logistics support roles.
• Strong communication and interpersonal skills, with the ability to interact professionally at all levels.
• Excellent organizational skills and the ability to manage multiple priorities simultaneously.
• Strong problem-solving abilities and sound decision-making skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Flexibility, adaptability, and a proactive approach in a dynamic, fast-paced environment.
• Experience working with vendors, suppliers, and logistics partners is an advantage.

Job Types: Full-time, Permanent

Pay: ﷼8, ﷼10,000.00 per month