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office admin coordinator

3 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Huda Vision Full time

JOB DESCRIPTION: OFFICE ADMIN COORDINATOR

Location: Riyadh, Saudi Arabia

Job Type: Full-Time, Permanent

Nationality Requirement: Saudi National Only

Salary: SAR 6,000 (Total Package)

Job Summary: We are currently seeking an experienced, organized, and proactive Saudi male Office Coordinator to manage the day-to-day administrative operations of our Riyadh office. The ideal candidate will be the central point of contact for internal logistics, possessing strong experience in staff mobilization, managing office finances, coordinating complex travel itineraries, and handling procurement. You must be fluent in English and capable of working independently in a fast-paced environment.

Key Responsibilities:

1. Mobilization & Staff Logistics:

  • Coordinate the end-to-end mobilization process for new hires and existing staff deploying to project sites or moving to Riyadh.
  • Assist with the logistics of visa processing, medicals, and onboarding documentation in coordination with HR/PRO.
  • Arrange temporary and permanent accommodation for staff as required.
  • Ensure arriving staff are met and transported to their accommodation/office.

2. Travel Coordination:

  • Manage all corporate travel requests for management and employees.
  • Book domestic and international flights, hotels, and ground transportation, ensuring adherence to company travel policies and budgets.
  • Handle last-minute changes and travel emergencies efficiently.

3. Financial & Petty Cash Management:

  • Maintain and manage the office petty cash float responsibly.
  • Accurately record all cash transactions, collect receipts, and ensure proper coding of expenses.
  • Prepare weekly/monthly petty cash reconciliation reports for the Finance Department.

4. Procurement & Office Administration:

  • Monitor office supplies inventory and place orders when necessary.
  • Sourcing vendors, obtaining quotations, and issuing Purchase Orders (POs) for office equipment, stationery, and services.
  • Maintain relationships with suppliers and service providers (e.g., maintenance, cleaning) to ensure office standards are met.
  • Ensure office equipment is maintained and in good working order.
  • Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.

Requirements & Qualifications:

  • Nationality: Must be a Male Saudi National.
  • Experience: A minimum of 4 to 5 years of proven experience in an Office Coordinator, Admin Officer, or similar role.
  • Language Skills: Fluency in both spoken and written English is mandatory. Native Arabic is required.
  • Education: Bachelor's degree in business administration or a relevant diploma is preferred.
  • Technical Skills: Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Key Competencies:
  • Excellent organizational and time-management skills with the ability to prioritize tasks.
  • Strong numerical aptitude for handling cash and budgets.
  • Strong negotiation skills with vendors and suppliers.
  • Proactive problem solver with attention to detail.
  • Trustworthy and able to handle confidential information.

Job Type: Full-time

Pay: ﷼5, ﷼6,000.00 per month