Office Assistant, Executive Assistant

Company Overview:

Ezdaher Financing Company is a trusted leader in the financial services sector, offering innovative and comprehensive financing solutions. As a proud member of AVANA Companies�a group with 23 years of industry excellence�we combine stability, deep industry expertise, and a forward-thinking approach to empower our clients and partners. Join a company with a rich legacy and a strong foundation that ensures long-term success and growth.

About the Role:

The Office Assistant / Executive Assistant is a critical role designed to enable the CEO to focus on strategic objectives by efficiently handling administrative tasks, managing communications, and providing comprehensive support. This role is essential to ensuring smooth operations and enhancing the overall effectiveness of the CEO�s office, thereby contributing directly to the organization�s success.

Core Competencies:

• Fostering Communication: Facilitate clear, prompt, and effective interactions within the organization.
• Information Gathering and Processing: Efficiently collect, organize, and present relevant information.
• Planning and Organizing: Strategically manage schedules, tasks, and office operations to maximize efficiency.

Key Results:

• Positive Work Environment: Promote an inclusive and engaging workplace, with success measured by a weekly average pulse rating from employees.
• Timely Communications: Ensure that all communications, appointments, presentations, etc., on behalf of the CEO are handled within 24 hours of receipt or at least 24 hours ahead of due dates.
• Efficiency Improvement: Increase the efficiency ratio within the Saudi office by 10%.
• Diverse Workforce Onboarding: Assist in recruiting and onboarding a diverse workforce.

Responsibilities:

Executive and Personal Assistance:

• Manage all incoming communications and messages for the CEO.
• Organize and maintain the CEO�s calendar, scheduling appointments and meetings.
• Coordinate travel arrangements, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
• Attend administrative meetings as required and prepare accurate meeting minutes.
• Create PowerPoint presentations and proofread documents as directed by the CEO.
• Provide support on YPO network-related matters and assist with CEO post-graduate studies.
• Perform various executive and personal errands, including coordination of vehicle registrations/renewals and arranging doctor appointments.

Office Management:

• Oversee all aspects of office management for AVANA Saudi, including planning, purchasing, and inventory control of supplies.
• Manage office leases, utilities, and schedule maintenance, ensuring full proficiency with all conference room technology and functions.
• Assist with accounting duties such as expense management, client deposit handling, petty cash reconciliation, wire verification, and bill payments.
• Maintain and update various records and documents for the company.
• Support all administrative needs for both Avana and Ezdaher as required.

Requirements:

• Bachelor�s degree in Business, Finance, Business Management, or a related field.
• Minimum of 2 years of relevant work experience.
• Ability to work independently with minimal supervision and effectively prioritize multiple tasks in a fast-paced, multinational environment.
• Excellent written and oral communication skills in English; proficiency in Arabic is preferred.
• Familiarity with the financial services industry is a plus.

Work Schedule & Location:

• Working Hours: 8:00 AM to 5:00 PM (local time).
• Location: Al-Khobar, Saudi Arabia.

What We Offer:

• A competitive salary and benefits package.
• Opportunities for professional growth and career advancement.
• A dynamic and inclusive work environment with international exposure.
• The chance to work closely with top-level leadership and contribute to the strategic success of the organization.