Document Controller I
2 weeks ago
Job Purpose
Manage project documentation by receiving, distributing, archiving, retrieving, and maintaining records; establish and oversee hard and electronic repositories; and submit weekly reports to the line manager for assessment.
- Principal Accountabilities
Policies, Processes & Procedures
- Adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment.
- Implement and uphold safety and security protocols to protect the well-being of all employees and company assets.
Document Control & Management
- Maintain document control processes for efficient management and recording of project documentation.
- Handle receiving, distributing, archiving, retrieval, and disposal of obsolete documents.
- Release and manage all controlled project documents.
- Record receipt and distribution of external documents (codes, standards, and specifications).
- Ensure retention of all master documents within the project.
- Manage hard and electronic filing systems as per the established Document Management System (DMS).
- Protect the integrity of the project electronic filing repository by conducting system backups and ensuring restoration capabilities.
Correspondence & Communication
- Oversee project correspondence management according to the established DMS.
- Communicate continuously with clients to minimize documentation rejections.
- Generate reminders for required responses and inform the Quality Manager to raise NCRs for delayed responses.
QA & Compliance
- File and submit handover documentation under the QA/QC Manager's supervision.
- Use stamps under the supervision of the QA Engineer.
- Ensure strict compliance with the established DMS.
Reporting & Tracking
- Develop and maintain a document tracking register.
- Report promptly to the Document Control Supervisor.
- Resolve issues related to document control in a timely manner.
Miscellaneous Duties
- Perform additional duties as needed to support the team and overall business objectives.
Requirements
- Bachelor's Degree Business administration or related filed
- 5+ Years of experience as Document Controller in Construction filed
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