Admin Manager

Alalamain Advanced Montessori is a nurturing and innovative kindergarten dedicated to providing a high-quality early childhood education. We focus on fostering a love of learning in a supportive environment, promoting the development of each child's unique potential. 

Key Responsibilities:

Administrative Management:

• Ensure compliance with laws, regulations, and company policies.

• Maintaining a well-organized and tidy nursery office/reception

• Sending authorized invoices to Head Office for payment. Applying to 

Head Office for authorized refunds.

• Coordinate administrative systems, policies, and procedures.

• Supervise and train admin staff.

• Handle correspondence, record-keeping, and inventory management. 

• Manage budgets and identify cost-saving opportunities.

Digital Marketing:

• Manage social media accounts, including Snapchat and TikTok.

• Post daily updates and connect with relevant groups.

• Develop and execute digital marketing strategies to enhance the 

nursery's online presence by coordinating with our Digital Marketing 

Manager.

Communication and Liaison:

• Welcome parents, children, and visitors warmly.

• Communicate effectively in person, writing, and on the phone. 

• Maintain confidentiality and professionalism.

• Manage ClassDojo for parent communication.

Operational Support:

• Understand how to use a fire hose and how to conduct a fire line up of 

the yard if a fire breaks out.

• Supports the Head Teacher and her team to allow them to achieve high 

standards of childcare.

• To ensure all parents pay in advance for programs, sessions booked or 

used.

• Always revert to owners for any accidents or bad conduct on staff.

• Do not allow parties, food or any unplanned or unapproved celebrations 

in the Nursery including Birth Days, Music or other non-Islamic events.

• Monitoring weather conditions and paying special attention to hot or 

cold temperatures and providing guidance on time (for example, banning 

children from play time if it is a dusty weather)

• Maintain a pool of candidates to cover in the case of absent staff or 

coordinate and engage in lessons personally if no one is available to 

assure smooth operations.

• Provide and ensure staff follow guidelines in the emergency of no staff 

and properly utilize the onboard resources efficiently to make the day a 

success.

• Creating staff work checklists and delegating duties.

• Creating attractive garden and plant displays

• Ensure timely fee payments and manage invoices.

• Monitor staff attendance and maintain records.

• Enforce health and safety regulations.

• Address and resolve parental complaints by coordinating with Owner

Strategic Planning and Compliance:

• Develop long-term plans for nursery growth.

• Ensure compliance with laws and regulations.

• Attract and retain students through effective marketing.

* Must be saudi citizen

Education:

Bachelor's degree or equivalent; additional qualifications in 

administration or related fields are a plus.

Experience:

Previous experience in an administrative role, preferably in an 

educational setting.

Skills:

• Proficiency in Microsoft Office and online systems.

• Excellent communication and organizational skills.

• Ability to handle sensitive information with confidentiality. 

• Strong problem-solving abilities.

Personal Attributes:

• Team Player: Collaborative and supportive.

• Customer-Oriented: Focused on providing the best experience for 

students and families.

• Professional: Maintains a high standard of professionalism and 

punctuality.

• Competitive salary and benefits package.
• Professional development opportunities.
• Supportive and collaborative work environment.
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