Admin Cost Analyst

Company Description

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Role Description

Responsible for collecting all the admin-related bills & analyzing them to find proper ways for cost saving in these areas. Also supporting the HQ with admin functions.

Qualifications

Education

Bachelor's degree, preferably in commerce

JOB RESPONSIBILITIES

1.
Responsible for issuing, revising & submitting for payment for all the Electricity bills, with following up the activities required from the electricity companies like adding, removing, strengthening, or submitting any complaints.

2.
Responsible for issuing, revising & submitting for payment for all the Water bills, with following up the activities required from the electricity companies, like adding, removing, or submitting any complaints.

3.
Responsible for issuing, revising & submitting for payment for all the telecommunication companies' bills, with following up the activities required from these companies like adding, removing, upgrading, transferring, or submitting any complaints.

4.
Also, dealing with the kerosene bills, starting from submitting the request, follow-up on it, receiving the service, receiving the bills & submitting for payment

5.
Dealing with pest control companies, starting from submitting the request, following up on it, receiving the service, receiving the bills & submitting for payment

6.

Dealing with Press and container invoices, starting from submitting the request, following up on it, receiving the service, receiving the bills & submitting for payment

7.

Dealing with Manhal company, starting from submitting the request, following up on it, receiving the service, the bills & submitting for payment

8.

Dealing with Gas bills, starting from submitting the request, following up on it, receiving the service, the bills & submitting for payment

9.
Receiving Khoraif bills and checking them for payment

10.
Receiving rent bills & reviewing them for payment.

11.
Receiving Takees bills & reviewing them for payment.

12.
Submitting restaurant requests & following up on the service, then receiving the bills for payment

13.
Receive the requests for Chamber of Commerce Letter Certification & proceed with it after obtaining proper approvals, & follow up with the CEO secretary on it.

14.
 Following up on the external lawyer's bills, review them & submit them for payment to the CEO secretary.

15.
Supporting the HQ maintenance procedures by following up with the maintenance department for any maintenance requests in HQ

16.
Support the HQ admin functions and follow up on the availability of cleaning materials & stationery after receiving the request & the service till completed by the requester

17.
Support the HQ admin functions by following up on the availability of the cafeteria requests & hospitality materials through purchasing.

18.
Managing the pressed cardboard transfer & banana cardboard processes through receiving the request & contacting the vendor & submitting the request for finance to follow the transfers

19.
Applying the company policies and for achieving its goals according to the ethics, rules & regulations.

20.
Performing any other task assigned by the direct manager related to the field of work.

KEY PERFORMANCE INDICATORS/MEASURES OF SUCCESS

Cost saving from utilities bills (electricity, water & gas)

Payment on time

Right scheduling of payment

HQ maintenance request time to fill

Discipline & commitment

Communication skills

Computer Skills

Very good in MS Office

Languages

Arabic is a must, English

Ideal experience

3 years' experience in a similar position in a reputable company

High commitment & discipline

Excellent communication skills