Administrative Assistant

About the job

Draken is recruiting for an Administrative Assistant in the Kingdom of Saudi Arabia.

As an Administrative Assistant your
key responsibilities
will be:

• Provide general administrative and clerical support to the Dhahran and Riyadh teams.
• Assist with the management of company assets and loan items (mobiles, laptops, etc.).
• Coordinate travel bookings, accommodation, and logistics for staff and visitors.
• Create and distribute internal communications and announcements as required.
• Assist with HR documentation, including new starter contracts and onboarding paperwork.
• Support with visas, Iqama issuance, base passes, and other employee documentation.
• Ensure compliance with KSA Labour Law and company policies in administrative practices.
• Maintain accurate filing systems (both electronic and hard copy) and ensure confidentiality of information.
• Assist with meeting scheduling, room bookings, and preparation of agendas and minutes.
• Prepare reports, spreadsheets, and basic management information as needed.
• Provide support in event coordination, training logistics, and company initiatives.
• Undertake any other duties reasonably requested by management within the scope of the role.

As an Administrative Assistant your Skills, Qualification and Knowledge should include:

Personal Skills/Abilities

• Strong organisational and time management skills.
• Ability to work effectively with senior and junior staff across departments.
• Excellent verbal and written communication skills.
• Proactive approach with the ability to manage conflicting priorities.
• Flexible and adaptable to changing work requirements and schedules.
• High level of integrity and professionalism; ability to handle confidential matters.
• Strong teamwork and collaboration mindset; willingness to assist others as needed.
• Analytical and problem-solving skills with strong attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Ability to work independently and priorities workload effectively in a fast-paced environment.
• Positive attitude, reliability, and commitment to quality work.
• Essential to have a Saudi Arabia driving license.

Experience and Qualifications

• Bachelor's degree or diploma in Business Administration, Human Resources, or a related field preferred.
• Additional certifications in office management or administration are an advantage.
• Experience working in an administrative support role within a multinational or complex organisation.
• Strong working knowledge of Microsoft Office applications and general IT systems.
• Experience handling confidential information and sensitive documentation.
• Background in supporting HR or operations teams is desirable.
• Experience coordinating logistics, travel, or events is beneficial.

Draken Europe

Draken combines advanced technology with a diverse range of aircraft platforms and highly skilled people to deliver mission-critical global aviation solutions for government customers worldwide.

We are also an Armed Forces friendly organisation, and as part of our commitment to the Armed Forces Covenant, welcome applications from veterans and services spouses and partners who met the criteria in our job specifications.

In line with our Disability Confident Commitments, we provide reasonable adjustments to facilitate our interview process, please liaise with us if any reasonable adjustments are required.

,

Whether it is adversarial support, electronic attack or customised rotary-wing training, we offer the most accurate and advanced readiness training in the industry. Our vast, differentiated fleet, cutting edge hardware and experienced instructors are engaged to help your mission take off.

Being ready is not only a matter of when. But where. We provide services in the UK, US and across the NATO countries. Making sure that our allies can manouver around defeat and prepare to prevail.