Executive Secretary

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Halwani Brothers Full time

The Executive Secretary provides high-level administrative and organizational support to the Chief Executive Officer (CEO), ensuring the efficient operation of the executive office. The role involves managing communications, coordinating schedules, preparing reports, and supporting key business initiatives while maintaining confidentiality and professionalism at all times.

Key Responsibilities:

  • Manage the CEO's daily agenda, including scheduling meetings, travel arrangements, and appointments to ensure optimal time management.
  • Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence, calls, and inquiries with discretion.
  • Prepare, review, and edit reports, presentations, and official communications on behalf of the CEO.
  • Organize executive meetings, including board and leadership team sessions, and ensure accurate minutes, action tracking, and timely follow-ups.
  • Coordinate the flow of information across departments to support strategic and operational initiatives.
  • Handle confidential information with integrity, ensuring sensitive business and personnel matters are treated with the highest level of discretion.
  • Monitor and prioritize incoming requests, identifying urgent matters and ensuring prompt responses.
  • Support the CEO in managing special projects, corporate events, and key business reviews.
  • Liaise with external partners, clients, and government representatives to maintain a professional corporate image.
  • Maintain efficient digital and physical filing systems to ensure easy access and retrieval of executive documents.

Education:

Bachelor's degree in Business Administration, Office Management, or a related field.

Experience:

1–3 years of experience in executive support or administrative roles, preferably supporting C-level executives in a corporate environment.

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