Coordinator II: Marketing

4 days ago

Johannesburg, Saudi Arabia University of Johannesburg Full time

Job Description

Oversight and coordination of the marketing and administration activities within the School of Consumer Intelligence & Information Systems. To provide administration and coordination support and act as a first line of contact between the Director of the School and other relevant stakeholders.

Responsibilities:

The incumbent will be expected to:

External Image Building:

  • Compile information and writing of newsletter schedule
  • Manage social media page possibly LinkedIn as and when required.
  • Communicate with industry and alumni – email campaigns.
  • Coordinate and plan events e.g. open lectures, conferences, industry events, open days, prize giving/s, CEP graduations, industry advisory boards, community engagement initiatives
  • Organise, sit in, and consolidate information on bi-annual

Internal Image Building:

  • Organise, sit in, and consolidate information as required
  • Communication to students i.e. School events, important UJ info.
  • Communicate with staff e.g. internal school events, news form director.
  • Staff functions/events for school.
  • Organise and manage the first-year orientation programme

Promotion of Programmes/Growing Enrolment Numbers:

  • Plan promotional campaigns in collaboration with departmental reps and college marketing manager.
  • Oversee execution of promotional campaigns within allocated budget.
  • Liaise with advertising agency and UJ design.
  • Priority order of programmes to promote liaise with academic programme coordinators:
    •  Masters.
    •  Doctoral and post-doc.
    •  CEPs/Online programmes.
    •  BTech, Adv. Diploma and Hons.
  • Undergraduate liaising with College marketing committee on Open day planning and attending open day events/training of assistants for Open day events.

Marketing Coordination:

  • Develop annual marketing calendar in collaboration with Marketing Manager.
  • Oversee and update annual marketing calendar.
  • Update and record keeping of promotional material including learning guide designs, banners, flyers, programme brochures – electronic and printed.
  • Liaise with UJ design for events and campaigns.
  • Assist with community engagement projects work with community engagement coordinator and organise and coordinate community engagement events.
  • Write press releases for submission to UJ communications and website uploads.
  • Gather white papers/research snippets to post on social media page from Dep reps.
  • Manage and update database for the School
  • Coordinate and plan events in conjunction with Department representatives.
  • Website updates.
  • Regular contact with Department Marketing representatives.
  • Consolidate information and address daily marketing needs for each department.
  • Attend departmental meetings.
  • Attend CBE marketing committee meetings.
  • Monitor competing universities and tertiary institutions with specific regard to programmes, online offerings, personnel, new developments, and advice Marketing Manager.
  • Liaise with UJ communications UJ web and social media posts from school to share on public platforms.

Administrative Support:

  • Provide administrative support in the office of the Director.
  • Upload temporary appointments and ensure successful completion and payments.
  • Update the Schools asset register, with support from the assets department.
  • Liaise with clients and ensure all invoices are paid within the required timeframes.
  • Load claims on Oracle Requester System.
  • Request signatures for manual claims; petrol claims; overtime claims; and international new appointments and submit to HCM.
  • Liaise with students on programme related matters
  • Perform secretarial duties for the Director. 
  • Make travel arrangements including flights, visas, etc.
  • Coordinate and manage procurement of office supplies, equipment, and furniture.
  • Conduct research in preparation for key engagement and meetings.
  • Source, manage, disseminate information from and to appropriate people and departments
  • Ensure research partner interaction, including with relevant university, business, and government personnel
  • Compile and prepare relevant reports, presentations, and external communication for the Director of school.
Minimum requirements
  • Degree in Marketing, Public Relations, or Communication NQF 7
  • At least five 5 years' relevant marketing experience.
  • Three 3 to five 5 years' operational level experience in marketing and communication.
  • Proven event management experience.
  • Proven experience with digital marketing campaigns.
  • Proven knowledge of Oracle system and procurement processes
  • Proven knowledge of ITS
  • A valid driver's licence.

Competencies and Behavioural Attributes:

  • Ability to use technology to improve efficiency and attainment of the university’s strategic goals.
  • The ability to professionally manage, motivate and display individual leadership qualities.
  • An excellent public profile and media savvy complemented by academic/professional rigour.
  • Excellent planning and organising skills and attention to detail.
  • Excellent written and verbal communication skills in English.
  • Good listening skills.
  • Excellent time management skills.
  • The ability to work under pressure.
  • Excellent interpersonal skills networking and relationship-building.
  • Excellent presentation skills.
  • Effective problem-solving skills.
  • A high level of creativity.

Recommendations:

  • An Honour's degree NQF 8 in Marketing/Communication or relevant field.
  • Evidence of effective external engagement academia, business community, professional boards, and wider society is highly desirable.
  • Knowledge of university systems, structures, policies, and procedures.
  • Relevant work experience in a university environment.
  • Project management skills and experience.
  • Relevant work experience in any service-related industry one to two years.
  • Fundraising experience.
  • Social media experience.

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