Cost Accountant

1 month ago

Johannesburg, Saudi Arabia Publicis Groupe Full time

Job Description

  • Approve Purchase Orders POs, Cost Estimates CEs and invoices in NAV and Chase
  • Thoroughly inspect and approve jobs on chase
  • Create Supplier POs as and when required
  • Send invoices for processing and follow up on payment to avoid overdue
  • Every Monday inspects payment selection received from Resources Shared Service Centre and select what’s due for payment.
  • Every Wednesday/Thursday upon payments release, inspect all payments made and follow up on unpaid invoices and reasons thereof.
  • Prepare for and set up WIP meetings with monthly AEs
  • Follow-up on job closures, jobs status and queries with the Team on a regular basis
  • Action revenue take-up’s, revenue recognition and job closures ensuring that all completed and finished jobs, the supports are attached on the job bag.
  • Prepare month end reports i.e., WIP Ageing, Debit WIP, Open POs for processing to Resources Shared Service Centre GL Team
  • Review of balance sheet reconciliations and inspection of support saved by the Resources Shared Service Centre GL Team.
  • Prepare support for the Finance packs for monthly Business Unit Finance meetings with the MDs.
  • Monthly actuals reporting to Global Group; checking balance sheet recons to ensure items are cleared promptly; checking allocation of house costs in NAV and ensuring relevant accruals are raised; Prepare analytical review of monthly results and balance sheet.
  • Assist in Periodic Budget preparation; Collating the revenue forecasts from the Client service heads; Forecast overhead costs; Analyze variances vs Commit/previous Forecast

Urgent Payments

  • Attend to ad-hoc urgent payment for shoots etc.
  • Check if we have billed client for the urgent payment request
  • Send urgent payment for FC Approval
  • Put the urgent payment on an excel sheet and send to Resources
  • Check/Follow up on the payment once done and inform the Agency contact person and

Ad-hoc

  • Monthly review and comments on the Creditors age analysis on 60+
  • Monthly review and comments on the Debtors age analysis on 60+
  • Create POs for America express business travel invoices and send for processing
  • Create New vendors
  • Update vendor information and payment terms when resources require updated info
  • Monthly Accounts Payable AP review meeting
  • Monthly Debtors’ AR meeting
  • Weekly internal Finance meetings
  • Prepare support for monthly Business Unit Finance meetings.
  • Send reminders for billing deadlines to the Team

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