Documentation & Archiving Director

3 weeks ago

Dammam, Saudi Arabia Linked4HR Human Resources Consultancies LLC Full time

One of our prestigious clients is looking to hire a Documentations & Archiving Director, with 12+ years of experience In the Ship building industry who will be responsible for but not limited to:

Job Overview
Oversee the development, implementation, and management of documentation and
archiving strategies that ensure the organization's valuable records and information are
efficiently stored, accessible, and compliant with regulatory standards.

Strategic Responsibilites

  • Align function goals, processes, and resource allocation with the organizational
    strategy while maintaining awareness of commercial and business objectives.
  • Ensure the accomplishment of organizational unit objectives by managing staff; planning and evaluating organizational unit activities.
  • Define objectives, identifies, and evaluates trends and options, chooses a course of
    action, and evaluates outcomes.
  • Accomplish financial objectives by forecasting requirements, preparing an annual
    budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
  • Support with strategic problems resolution and subjective decision making.


Managerial Responsibilites

  • Supervise the entire work done by the team members and making sure it is completed on time without any delay.
  • Lead the team to complete tasks and meet goals through delegation of responsibilities and supervising business operations.
  • Set the vision and motivation of the team in order to achieve the sought objectives
    efficiently.
  • Set appropriate and achievable deadlines.
  • Track and report critical organizational unit performance results and escalate and
    negotiate business related issues to senior management.
  • Accomplish staff results by communicating job expectations, planning, monitoring, and appraising job results.

Functional Responsibilites

  • Develop and implement a comprehensive documentation strategy, including policies and procedures, to manage the creation, organization, and retention of corporate records and information. 
  • Oversee the establishment and maintenance of an efficient and secure archiving system for physical and digital documents, ensuring data integrity and accessibility.
  • Develop a systematic record classification system, organizing documents according to their significance, retention requirements, and compliance standards.
  • Ensure that documentation and archiving practices comply with industry regulations, legal requirements, and data privacy laws.
  • Lead efforts to digitize and streamline document management processes, optimizing retrieval and accessibility of digital records.
  • Establish and enforce records retention policies, coordinating with relevant departments to facilitate the timely destruction or archiving of records as required.
  • Oversee the selection and utilization of archiving software and technologies, ensuring they align with organizational needs.

Qualifications

  • Bachelor's Degree in Business Administration, Information Management or any other similar field.
  • Above 12 years of experience in related field including 6 years in a leadership role.
  • Master's Degree in Business Administration, Information Management or any other
    similar field.

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