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Sales amp Marketing Coordinator Ax
2 weeks ago
Job Responsibilities
- Managing the contracted PRO agency and meeting government official when required representing the company
- Assisting in any other day to day operations related to employee government needs
- Maintaining the strictest confidentiality at all times.
- Producing relevant reports as and when required.
- Performing any other duties as and when required.
- Full executive support for Saudi Arabia GM
- Preparation of monthly reports & other slide decks or reports as required
- Diary management
- Business related travel bookings
- Conference meeting and associated bookings & admin support including regional & local meetings or commercial committees.
- Office setup and Management
- Adhere to company policies and procedures at all times
- Support the marketing and sales team in coordinating logistical requirements of events and other initiatives.
- Coordinate procurement process; vendor and purchase order management for all logistical aspects of marketing events and team activities (ex. Travel arrangements venue eventsetc.)
- Establish Budget tracking of all the team activities
- Support procurement process vendor management tracking of invoices and payments including pharmacies delivery notesetc.
- Coordinate and track the distribution and subsequent retrieval of KSA sales materials contracts samplesetc.
- Establish and maintain archiving process for department documents samplesetc.
- Ensure correct documentation (hardcopy & electronic) is filed for all team activities.
- University degree from any field
- Language: fluent in English especially Business English (written and spoken)
- Experience in a Pharmaceutical industry/field is an added advantage
- 2 years in a similar role or 5 years general administration experience
- Previous working experience in a similar role.
- High degree of organizational interpersonal and excellent communication skills
- Adapt in handling sensitive and confidential situations.
- Proficient in Microsoft Office Suite and internet search with the ability to learn new software applications
- Fluency in Arabic and English language both written and verbal.
- Experience living and working in Saudi Arabia.
- Tenacious and selfmotivated.
- Excellent customer service skills.
- Excellent IT skills. Competency in MS Office package (Excel Word PowerPoint SharePoint etc.).
- Immaculate attention to detail good focus and willingness to learn.
- Good organizational skills.
- Experience with various municipalities and ministries such as the Ministry of Labor Ministry of Commerce and Investment Saudi Arabian General Investment Authority (SAGIA) and Ministry of Foreign Affairs.
- Saudi citizen
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