Receptionist (Ksa National)

2 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Knight Frank Full time

Overview


As the first point of contact for our organization, our Receptionist will be responsible for creating a positive first impression for visitors, clients, and employees.

The Receptionist plays a crucial role in ensuring smooth day-to-day operations and providing excellent customer service.

In addition to providing reception, clerical and guest services, you will assist with visa processing, travel arrangements and provide administrative support to the People team.


Responsibilities

  • Respond promptly with accurate and thorough information according to the specific requests from employees, and visitors.
  • Greet and announce clients, applicants and visitors.
  • Follow security procedures for recording guests, suppliers and other visitors.
  • Arrange escorts as needed.
  • Issue visitor passes and validates parking.
  • Assist with scheduling and preparing meeting and conference rooms.
  • Coordinate setup of conference/meetings rooms and associated equipment with Office Attendant and IT.
  • Coordinate catering for meeting and events. May negotiate pricing and menus. Secure approvals for catering expenses and review invoices to arrange billing to appropriate department or business unit.
  • Perform general clerical duties associated with distributing office faxes, packages and mail as required.
  • Use tracking systems to record inbound and outbound courier, freight and mail.
  • Meter mail.
  • Arrange messenger service as needed.
  • Follow location security procedures for screening inbound deliveries.
  • Coordinate orders for office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.
  • Maintain neat appearance of reception area, conference rooms, café and other common areas in coordination with Office Attendant.
  • Request building and housekeeping services as needed.
  • Periodically inspect common area equipment to ensure good operating condition. Arrange equipment service as needed.
  • Maintain records and logs of service requests and track their status.
  • Maintain a file of services including transportation sources, accommodations, and referral contacts.
  • May arrange travel and hospitality services for employees and guests such as transportation, tickets, reservations, etc.
  • Perform administrative duties such as conducting research, updating and maintaining databases, preparing company forms and maintaining confidential files in a timely manner.
  • Work with the People team to administer the onboarding process including collection, verification and processing of employee paperwork, visas and medical insurance.
  • Coordinate with other departments as required to facilitate processes and ensure compliance with company policies and local regulations.
  • Type, format, and production of documents such as correspondence, proposals, presentations, and standard reports.
  • Other duties as assigned.

Skills and Qualifications

  • Diploma or Bachelor's degree in Human Resources, Business Administration or a related field preferred (or equivalent work experience).
  • 2+ years of experience in a similar role including familiarity with visa processing and medical insurance.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisor with a strong, professional customer service orientation.
  • Excellent interpersonal and communications skills.
  • Strong organizational skills.
  • Basic analytical skills. Ability to calculate simple figures such as percentages.
  • Ability to work flexible schedules based on office needs.
  • Ability to maintain confidentiality and handle sensitive information.
  • Understanding of regional business culture and regulations.
  • The ability to understand and make use of computers and information technology (Knight Frank Internal Systems).
  • Software: Microsoft Office programs to a proficient level. Advanced proficiency in Excel would be advantageous. Experience using HR information systems preferred.
  • Language skills: Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous.

  • Receptionist - Ksa/ Bahraini National

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia KEO International Consultants Full time

    Overview:KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 57 years we've led with vision, contributing to many of the world's...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Fia Nails Full time

    Seeking a receptionist for an upscale nail salon in Riyadh, KSA.Saudi national required.Thank you.Application Deadline: 20/06/2024

  • Receptionist (Saudi National)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Qode FZ LLC Full time

    We are looking for a dynamic Receptionist to join our new office in RiyadhTitle: ReceptionistReports to: Senior HR and Administration ManagerOffice: Riyadh, KSAKEY ATTRIBUTES | QUALIFICATIONS Must be a Saudi National Previous working experience as a Receptionist/Personal Assistant/Executive Secretary Indepth knowledge of office management systems and...

  • Receptionist (Saudi National)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia AlGhalia Trading company Full time

    Job Requirements: Open for Saudi nationals At least 1 year related work experience in the same field as receptionist Can do multi tasking Friendly, Customer Service oriented and People person With a welcoming and cheerful attitude to anyone visiting the office Has a good English communication skill Can handle different requests such as arranging schedule...

  • Receptionist (KSA National)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Knight Frank Full time

    Overview As the first point of contact for our organization, our Receptionist will be responsible for creating a positive first impression for visitors, clients, and employees. The Receptionist plays a crucial role in ensuring smooth day-to-day operations and providing excellent customer service. In addition to providing reception, clerical and guest...

  • Hostess / Receptionist - Female; Arabic Speaker

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Noir KSA Full time

    Job Title:Restaurant Hostess / Receptionist - Arabic Speaker (Laysen Valley Pre-opening)Start Date:August 2024Location:Laysen Valley, Riyadh, Saudi ArabiaAbout Us: We are a high-end cafe and hospitality business, dedicated to providing exceptional dining experiences and hospitality services.Key Responsibilities: Greet guests warmly upon arrival, offering a...

  • Gym Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Nexfit Full time

    We are hiring a Female gym receptionist in Riyadh, KSA.As a receptionist, you will be responsible for:Scheduling appointments with clients to start new memberships or follow up on past memberships Monitoring the front desk and answering incoming calls, greeting customers as they enter the gym, and answering questions about the facility's services Taking care...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Boston Scientific Corporation Full time

    Receptionist: Remote Eligible: Onsite Onsite Location(s): Riyadh, SAWork Location : Riyadh, Saudi ArabiaKey Responsibilities: Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages. Order and Manage the Office Stationery and Pantry supplies Manage the routine Office Administrative duties. Perform other duties...

  • Receptionist

    2 months ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Cigna Group Full time

    The job profile for this position is Administrative Assistant Representative, which is a Band 1 Professional Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is...

  • Receptionist

    4 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Cigna Group Full time

    The job profile for this position is Administrative Assistant Representative, which is a Band 1 Professional Career Track Role.Excited to grow your career?We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Al Tamimi & Company Full time

    Objective:An opportunity has arisen for a Receptionist role in our Riyadh office, KSA. The main responsibility will be to answer incoming phone calls and greet visitors.Main Responsibilities: Manage the phone switchboard Receive, direct and relay telephone messages Greet, assist and / or direct visitors and clients Assist in planning, preparations of...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Boston Scientific Corporation Full time

    Receptionist: Work mode: Onsite Onsite Location(s): Riyadh, SAWork Location : Riyadh, Saudi ArabiaKey Responsibilities: Screen Incoming calls and direct it to appropriate departments and take accurate and complete messages. Order and Manage the Office Stationery and Pantry supplies Manage the routine Office Administrative duties. Perform other duties as...

  • Corporate Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Irwin & Dow Full time

    The RoleCorporate Receptionist (6 month FTC) A global professional services company are seeking a Saudi National Corporate Receptionist to join their team of Business Support personnel in the regional Riyadh office. Our client's success has been built on their ability to employ the best people and as an ambassador for the organisation, this role is key to...

  • Hotel Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Madareem hotel Full time

    Company DescriptionMadareem Hotel is a five-star hotel located in the north of Riyadh city, Saudi Arabia. The hotel offers luxurious accommodations for visitors on business or leisure, with easy access to the airport and downtown. The hotel features 180 spacious rooms, suites, and villas, and 10 fully equipped halls for events and conferences.Role...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Irwin & Dow Full time

    The RoleA global professional services company are seeking a Saudi National Corporate Receptionist to join their team of Business Support personnel in the regional Riyadh office. Our client's success has been built on their ability to employ the best people and as an ambassador for the organisation, this role is key to the business. It therefore requires a...

  • Admin Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Search & Select Management Consultancy Full time

    Hiring for Admin cum Receptionist for an interior fit-outs company based in Riyadh, KSA:Please attach your CV in English With at least 1 to 2 years of experience in office management, reception or customer service Fresh graduates are also encouraged to apply Good communication and organization skillsJob Types: Full-time, PermanentPay: Up to ریال6,000.00...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Keir International Company (CJS) Full time

    General Job DescriptionServes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.Specific Job DescriptionGreet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeAnswer, screen and forward...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Al-Ghazzawi Group of Companies Full time

    Job SummaryTo ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and...

  • Receptionist

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Rawaj - Human Capital Management Full time

    Leverage your abilities and join the dynamic team of a holding company for a group of companies specialized in Events solutions, production, logistics. Their HQ is in Dubai, and they have branches in KSA and Egypt as well.They are one of the leading Events' solutions and production providers in GCC with more than 20 years of experience in the market and...

  • Receptionist - The Cigna Group

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Precision Hire Solution Full time

    Our organization is looking for an organized Receptionist. In this position you will assist with a variety of clerical and administrative duties. These tasks include greeting clients answering phones taking messages managing email and mail correspondence and calendaring. You may also assist with invoicing updating client files and ordering office supplies....