Business Coordinator to Chairman MBA holder

2 weeks ago

Dammam, Eastern Province, Saudi Arabia Pipecare Group Full time
PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for a Business Coordinator to Chairman.
Business Coordinator to Chairman plans, organizes and coordinates various projects, monitors their progress, and reports outcomes. He/she communicates and collaborates with different teams, provide administrative and operational support, resolves issues, and analyzes the market trend.

Main responsibilities:

  • Coordination - organizing the various parts of an activity to enable collaboration and efficient communication.
  • Advisory - giving information or advice or a recommendation about what should be done.
  • Assistance - scheduling appointments and meetings, coordinating resources, and assembling appropriate reference and back-up material for all meetings – including meetings set by the Chairman; scheduling the Chairman meetings with high-level leaders of other organizations, with the appropriate combination of assertiveness.
Main duties:

  • Provide executive-level support to the Chairman with a high degree of initiative, judgement, and discretion;
  • Develop and maintain a basic knowledge of all major initiatives of the Institute;
  • Manage a complex schedule for the Chairman and handle frequent reprioritizations that will often require independent decision making

Duties under this include:

  • Ensure the Chairman is well prepared for meetings and other internal/external activities;

Coordinate travel arrangements:
develop itineraries, book flights and hotel
arrangements, reserve meeting facilities, and perform other necessary
arrangements as needed – including travel scheduled by the Chairman;

  • Serve as a point of contact for the Chairman;
  • Proactively identify and exercise independent analysis and judgement in prioritizing
situations requiring the Chairman's attention;

  • Track the Chairman's project deadlines and needs, while also simultaneously meeting one's own deliverables;
  • Accompany the Chairman on business trips and travel to carry out duties assigned by CEO;
  • Establish and maintain a strong working relationship with the Executive Personal Assistant who coordinates all communication and activities with C-suits,
  • Other duties as assigned.
Required Qualifications:

  • Master of Arts degree, Master of Science degree, or equivalent degree;
  • 5+ years of experience in complex coordination of activities, management, or
comparable experience;

  • Excellent written and verbal communication skills;
  • Ability to work independently as well as collaboratively with colleagues. This includes
overcoming geographic and other potential barriers to communicating with and making
contributions to the team's work;

  • Exceptional organizational skills, including the ability to manage multiple tasks and
projects simultaneously while meeting deadlines;

  • Ability to thrive in a fast paced and challenging environment;
  • Capacity to think strategically, critically, and respond analytically;
  • Ability to edit and format documents;
  • Mastery of Microsoft Office suite;
  • Flexibility in working with new issues, topics, and approaches.
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