Head of Document Control
2 weeks ago
POSITION OVERVIEW:
The Head of Document Control develops and implements document control procedures and monitors their appropriate implementation. Ensures that the document control department efficiently processes and retrieves electronic and hard copy documents. Supervises and ensures proper receipt, recording, distribution, file, and archive of electronic and hard copy documents. Manages the daily activities of the document control staff. Ensures that the staff is provided with the necessary equipment and training to properly perform their jobs. Monitors the functionality and accuracy of the applied document control system and coordinates any modifications. Maintains continuous communication with all Program members regarding document control issues.
SPECIFIC RESPONSIBILITIES:
The Head of Document Control may produce and/or compile or assist in completing any one of the following:
- Developing and/or revising document control procedures as required by the Program.
- Ensuring that activities in the document control processing adhere to document control procedures.
- Monitoring the use of the automated workflows and ensuring they are consistently operational / performing as designed.
- Supervising the accuracy of data entered by the document control staff in applied document control system.
- Supervising the efficiency of applied document control system on a regular basis and coordinating with the administrator about issues or modifications.
- Issuing and distributing reports on the status of documents to ensure all outstanding issues have been addressed.
- Supervising the proper organization and maintenance of the Program Technical Library.
- Communicating with all Program staff about any policy changes in the document control department.
- Ensuring that all requests for documents are addressed in an efficient and expedited manner.
- Preparing document control reports or any type of document required by any Program department.
- Ensuring document distribution, both in hard copy and electronic copy, is carried out efficiently to meet the needs of the Program.
- Supervising and managing the activities of the document control associates. Communicating with the staff and ensuring that the necessary equipment and training are provided.
- Regularly liaise with project teams to establish and coordinate work to ensure requirements are efficiently met.
- Assist in the preparation of specialized program reports / presentations for management.
- Must be able to effectively and efficiently plan work commitments and priorities to accomplish the mission objectives as directed by the Head of Project Controls.
PREFERRED EDUCATION/EXPERIENCE:
Twenty years minimum experience; five years direct experience in a similar role.
This description has been designed to indicate the general nature and level of work performed by employees within this position.
Minimum Clearance Required to Start:
Not Applicable/None
Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.
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