Executive Assistant

1 week ago


Riyadh, Ar Riyāḑ, Saudi Arabia Bahri | البحري Full time

Job Purpose:

  • The role of the Executive Assistant is to provide high level administrative support and manage day-to-day office secretarial work of the President of Bahri Logistics to ensure smooth coordination.
  • The Executive Assistant is responsible to facilitate important relationships, screen calls & documents and calendar management.
  • The Executive Assistant role requires a strongly motivated person with good communication and organization skills.

Key Accountabilities:

Office Communication:

  • Respond to telephone requests or in person visitors' queries.
  • Control incoming and outgoing mail flow for the office assuring timely responses.
  • Review outgoing materials and correspondence.
  • Provide feedback from the manager on communication matters.

Calendar Management & Meeting Arrangements:

  • Efficiently manage the calendar and appointments of the President.
  • Coordinate and set up high-level conference calls, board & executive management meetings and special events with utmost care.

General Tasks:

  • Manage requisition for supplies, printing, stationary, maintenance and other related services to ensure that the President's office is appropriately equipped.

Filing & Reports:

  • Maintain and ensure custody of important manager's files. Prepare required reports for timely submission to facilitate management review. Ensure all related documents and files are properly archived.

Qualifications and Experience:

  • Higher Technical Education or equivalent
  • Minimum of 3 years of relevant experience

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