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Project Coordinator
2 weeks ago
Make a difference every day
The Job Opportunity
Are you a KSA National? looking for a career with long-term, government-backed contracts, trusted leadership, and loyal colleagues? Looking for a career with challenging and purposeful work? Serco has a place for you.
Here, you'll find stability and growth. Join our team today as a Project Coordinator and support our prestigious mega project in KSA. We invite you to make a difference every day.
The key purpose of this role is to support the Project, Contract or Department Manager in the coordination of all aspects of delivery of workstream(s) within multiple projects or contracts.
Key accountabilities
Administer client correspondence processes
Administer key Client, Executive meetings - meeting invitations, response agendas and input papers, minutes taking, maintenance of action registers
Preparation and co-ordination of inputs to monthly contract reports
Interface with end users and end customers - helping, supporting & guiding
Assist the Manager in implementation of key deliverables and monitoring their progress, interfaces and dependencies
Assist the Manager in chasing up returns and inputs to reports
Co-ordinate with all concerned parties to ensure an efficient level of general office support activities - e.g. filing, diary keeping, stationery, meeting rooms management
Maintain soft copies of standard templates and formats to facilitate consistent and efficient documentation
Create and maintain an efficient filing system
Coordinates company events including briefings/presentations to make sure it runs smoothly and successfully, managing details like location, selecting menus, accommodation and transportation
Ensure that written correspondence and internal letters are distributed to the concern department/people
Assist in preparation of presentations, proofreading/formatting documents, and assisting with correspondence, memos, charts, tables, graphs, plans, etc.
To perform as My HR super user, provides support and act as first point of contact of employees in relation to the use of My HR Employee Self Service
Perform and carry out any other duties as instructed/directed by the Project Manager.
Excellent communication and influencing skills in liaising with the project team and external parties, including client's staff
Highly organised and methodical in approach to work
Motivated and flexible to work in a time-sensitive environment to respond quickly and effectively to unanticipated high workloads, events and emergencies
Understanding of any of the following industries; healthcare, defence, government services, facilities management, education
A dynamic, high energy individual who can support several groups/sections within a department
A mature and responsible approach to work and use initiative to solve problems and be able to liaise in a professional and persuasive manner with staff at all levels in the organisation
Strong organisational skills, detail oriented, and the ability to handle multiple priorities
Ability to maintain confidentiality in handling highly sensitive, confidential and non-routine information.
Specific requirements
Ideally a Degree holder or high diploma of post-secondary education in a related discipline.
A minimum of 3 years of experience in a business support or project environment
Excellent level of English & Arabic comprehension, spoken and writing skills and in numeracy skills required to take minutes, prepare, edit, proof read letters, reports, etc.
Working with SercoAt Serco, not only is the nature of the work we do is important, everyone has important role to play.
We are a team of 50,000 people responsible for delivering essential public services around the world in areas including defence, transport, justice, immigration, healthcare and citizen services.
Join Us
By joining Serco you will have unlimited access to our Global Employee Networks - SercoInspire (Gender), SercoEmbrace (Multicultural), and SercoUnlimited (Disability).
We take pride in what you do
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