Senior Admin Expenses Specialist

2 weeks ago

Jeddah, Makkah Province, Saudi Arabia Islamic Development Bank Full time
IDB3206 - Senior Admin Expenses Specialist

Business Unit: Finance & CFO

Division: Administrative Expenses

Job Purpose:

Review payments related to staff, vendors, contractors and including consultants, to ensure correctness and compliance with the Bank's financial regulations and rules. Provide expert level technical and professional inputs and advice in developing, enhancing, and implementing internal controls, policies and procedures related to administrative expenses in IsDB. Mentoring and coaching the lower-level staff in the HQ and the Regional hubs.

Key Accountabilities:

Operational & Strategic Planning

  • Contribute in the preparations of annual work plans and budget planning activities.
  • Participate and contribute in the establishment and review of Key Performance Indicators (KPIs) for the Division.
  • Provide expert guidance in handling internal and external financial audits queries and observations.

Administrative Expenses

  • Supervise and effect timely and accurate payments of invoices /expenses related to contractors and vendors, consultants, travel advances and settlements.
  • Guide, review and verify daily transactions/payment vouchers such as vendors invoices, contracts to ensure completeness, and accuracy of payments.
  • Ensure compliance and conformance of all transactions with rules, guidelines and IsDB's internal control systems.
  • Develop and enhance the control functions on payments to minimize operational risk.
  • Provide guidance on accounting treatment and classifications of financial transactions.
  • Lead the process of updating the travel policy and guidelines.
  • Lead the process of developing guidelines for the Regional Hub payments.
  • Monitor the follow up and implementation of Audit recommendations.
  • Supervise the activities of Administrative Expenses Specialists and Regional Hub Accountants.
  • Provide technical advice in the preparation and settlement of highly complex transactions.
  • Ensure that the deadlines of payments are respected in the Division and the Regional Hubs.

Analysis

  • Oversee analysis of financial or operating data to satisfy regulatory requirements.
  • Contribute to annual planning and periodic forecasting for consolidated administrative expenses; prepare multi-year forecasts for administrative expenses.
  • Assess data for integrity and analytical purposes as and when required.
  • Provide guidance for the detailed scenario and run rate analyses, and other standard or ad hoc analyses to meet variety of management objectives.

Policies and Procedures

  • Analyze and identify gaps in existing policies for procurement of goods and services and staff payroll and loan processes and recommend improvements after benchmarking them with the international standards.
  • Contribute to formulation of policies and guidelines governing payment requests from contractors and other vendors including consultants, field representatives, mission advances and others.
  • Contribute to the development and enhancement of IT systems to facilitate controls and increase efficiency.
  • Provide guidance on interpretation of IsDB Group policies and procedures, and legislative regulations applicable for the division.

Reporting

  • Provide guidance in the preparation of financial reports, monthly statements, and in the design and maintenance of on-line and manual financial reporting systems.
  • Guide preparation of periodic or ad-hoc reports as and when requested by the management.
Academic and Professional Qualifications:
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field is required.
  • Professional qualification from internationally recognized professional accounting body e.g., CA, CPA, ACCA, CMA or CIMA is preferable.
  • Minimum 8 years of experience in finance and accounting, preferably within a multilateral organization.
Skills & Necessary Knowledge:
  • Building Relationships
  • Passion for Excellence
  • Analytical Thinking
  • Problem Solving
  • Stakeholder Management
  • Bank Knowledge
  • Islamic Finance
  • Accounting
  • Business and Procurement Process
  • Experience in the usage of Microsoft Office Suite (MS Word, Excel, etc.)
  • Hands-on experience in ERP like Oracle / SAP
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