Government Relations and Administration Officer

2 weeks ago

Dhahran, Eastern Province, Saudi Arabia Elessent Clean Technologies. Full time
We are currently looking for a multi-skilled administrative talent to join our newly created legal entity MECS Arabia Limited.

The Administration officer will provide the day to day admin support for a variety of departments: sales & logistics, finance, HR, office facilities, purchase,..

This position will also act as Officer for government relations.
The position will be based in Jubail.

Duties/Responsibilities:

Government Relations Officer:

process and carry out all legal matters relating to visas, permits, licenses, and registration of employees, liaising with government departments and agencies in Saudi Arabia.


Sales & Logistics:

  • Monitors open orders, issues invoices and follow up of the receivables status on a timely manner
  • Collaborate with Project managers and Sales & Logistics Coordinators in the EU on shipment and project status; timely follow up.
  • Assists with order status inquiries and special customer needs.
  • Schedules shipments to ensure delivery by promised deadlines.
  • Ensures stock in the warehouse is kept in good condition. Participates in the annual stock count.
  • Performs other related duties as assigned.

Finance:

  • Connects with the EMEAI Accounts Payable department for follow up of suppliers invoices

HR, office & facilities:

  • Responsible for travel desk activities including visa processing, ticketing, hotel reservation.
  • Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff.
  • Assist in preparing employment contracts (including Qiwa registration), documents, and followup on timelines and deliverables.
  • Maintain human recourses records by recording new hires, termination, changes in job classification and sick leaves.
  • Provide support and secretarial services such as typing, filing, scanning, manage and maintain office files and documents.
  • Schedule and organize appointments and meetings.
  • Support in translations English to Arabic and vica versa
  • Handle optimal operations, including office supplies purchasing, equipment, property inventory, building, and disposal with preventive maintenance.
  • Manage complete stock of all office supplies and accuracy of inventory.

Required Skills/Abilities:

  • Excellent verbal and written communication skills in English and Arabic.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite, Excel and Power BI or related software.

Education and Experience:

  • Bachelor Degree or equivalent required.
2. 3 years of Customer Service with International Interfacing and deep knowledge in Incoterms and Import Formalities.

  • Experience with GRO tasks.

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