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admin coordinator
2 weeks ago
PRINCIPAL DUTIES AND RESPONSIBILITIES
Calendar and Travel Management: Proactively manage and optimize the calendars and travel plans of the manager and team members; assist with the development/communication of meeting agendas and minutes, and travel-related expense reportingInformation Management: Facilitate effective communication by acquiring and supplying information as needed; exercise discretion in the handling of sensitive or confidential information; as needed, prepare project reports, technical documents or emails on behalf of team membersLaboratory and Office Management: Ensure the smooth operation of the office and lab areas; take stock of and order office and lab supplies; facilitate the resolution of urgent issues in a timely manner; successfully onboard new team members
EDUCATION AND EXPERIENCE- Administration or related degree
- Technical background or experience is beneficial
- Proven work experience in an administrative assistant or similar role
- Excellent oral and written communication skills, as well as interpersonal skills
- Hands-on experience with Microsoft Office tools like Word, Excel, PowerPoint
- Familiarity with electronic document management systems
- Organized, detail-oriented, proactive, professional, discreet, adaptable, and energized
- Eager to learn and continue to develop their capabilities
- Fluency in written and spoken English
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