Executive Assistant,

1 month ago


Johannesburg, Gauteng, Saudi Arabia UNICEF Full time

Summary of key functions/accountabilities:

  • Communications Support
  • Administrative Support
  • Operations Support
  • Communications Support
  • On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
  • Communicate sensitive information to higher level managers.
  • Provide routine information pertaining to the work of the division/office.
  • Draft responses to written inquiries on routine questions. Coordinate responses to sensitive inquiries.
  • Prepare briefing materials for official trips or meetings and follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.

Administrative Support

  • Maintain the supervisor's calendar and arrange meetings.
  • Organize official travel on behalf of supervisor.
  • Prepare documentation for the supervisor's signature reviewing for style, factual and grammatical accuracy.

Operations Support

  • Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
  • Maintains and updates a system which monitors the absence of staff.
  • Supports management of administrative supplies, office equipment, and updating the inventory of items.
  • If you would like to know more about this position, please review the complete

To qualify as an advocate for every child you will have...

The following minimum requirements:

  • Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
  • Work Experience: A minimum of five years of relevant administrative or clerical work experience is required. A relevant degree may be considered in lieu of three years' experience.
  • Language Requirements: Fluency in English is required. Knowledge of another official UN language Arabic, Chinese, French, Russian or Spanish or a local language is an asset.

The following desirables:

  • Developing country work experience and/or familiarity with emergency.
  • Work experience in an international organization or UN agency is desirable.

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