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Administration Clerk

2 months ago

Durban, KwaZulu-Natal, Saudi Arabia Bidvest International Logistics Full time

Qualifications & Experience

  • Matric.
  • Relevant Finance or Supply chain Qualification would be beneficial.
  • Working Experience on Warehouse Management Systems such as SAP and CW1.

Key Responsibilities

RECEIPTING

  • Ensure that all documentation is received prior to cargo be received into the warehouse such as MSDS, COA, packing lists and pre-advise.
  • All receipts are to be entered into the daily workload and the Operations team is to notified.
  • Pre-advise receipts on CW1, print the pallet ID's and hand over to the receiving supervisor.
  • Ensure that upon unpacking of cargo the inward tally sheets are to be captured by operations and reconciled with packing list to verify cargo received is correct against packing list.
  • Complete the capturing on CW1 and finalize the receipt.
  • Forward the GRN to the client, add the receipt on the invoice schedule and file the GRN with current months filing.

DESPATCHING

  • Ensure all documents are received prior to cargo being dispatched.
  • Audit documents prior to dispatching of cargo.
  • Ensure that when notified of a dispatch it is entered into the daily workload.
  • Capture all information according to the clients delivery note onto CW1.
  • Submit the picking slip to the Ops supervisor for picking and communicate the dispatch date.
  • Once picking slip is complete, ensure all cargo is picked correctly and signed by the picker and supervisor.
  • Compile documents for dispatch, check physical stock against the delivery note and place documents in the outbound tray.

FINANCE / BILLING

  • Ensure that Billing is updated daily.
  • Ensure all Invoice schedules are complete as per cut off dates and ties up to the system movement reports.

INVENTORY MANAGEMENT

  • Prepare and conduct daily/weekly/monthly stock counts for all your clients and forward to the inventory controller.
  • Reconcile the physical figures counted against the system figures.
  • Ensure that by the end off every month, stock count is conducted for all your clients.

MAINTENANCE OF THE WAREHOUSE MANAGEMENT SYSTEM

  • Ensure that bin to bin transfers are updated on the system timeously.

HOUSEKEEPING, SAFETY, SECURITY, QUALITY ASSURANCE

  • Ensure adherence to housekeeping standards.
  • Ensure adherence to guidelines stipulated in OHSA, and the BIL SHERQ Department as well as ISO 9001 Quality Standards.
  • Ensures confidentiality is maintained at all time.

Skills & Competencies

  • High level of computer literacy MS Office.
  • Good accounting and administration skills.
  • Previous customer services experience.
  • Previous exposure to ISO and OHSAS systems.
  • Knowledge of hazardous chemicals and environments.
  • Visible initiative and attention to detail. Good verbal and written communication skills.
  • Ability to handle stress and to work under pressure.