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Tendering & Contracts Manager

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Trivers Full time

Direct message the job poster from Trivers

Human Resources Management | Talent Acquisition | Recruitment | Onboarding | Hiring

Job Title: Tendering & Contracts Manager

Report to: (Head of Commercial – Head of Supply Chain – Head of Procurement – Head Of Project)

Job Purpose:

Responsible for managing the full cycle of pre and post Contracts management starting from sourcing & prequalification, tendering, procurement, contract awarding, projects cost control, post contract management to contracts closeout. The role requires close coordination and collaboration with internal and external stakeholders. Ensure projects are completed within committed budget, time and desired quality.

Main Accountabilities:

  1. Lead prequalification process for Design Consultants, Supervision Consultants, General Contractors and Subcontractors, and present final recommendation of shortlisted bidders after alignment with other departments.
  2. Conduct pre-tender meetings with stakeholders to identify needs/requirements. Lead RFP/SOW and all associated documents preparation in coordination with other departments.
  3. Lead issuance of RFP, ensure proposals submission on time, call for bid opening meeting, technical and commercial evaluation, issuance of bids clarification and getting response from bidders, setting target prices and negotiating best deal with bidders. Prepare final award and present to Tender Committee for approvals.
  4. Enhance and manage current Contract templates.
  5. Negotiate Contract terms and conditions with bidders ensuring the agreements are commercially advantageous.
  6. Draft and issue LOA/LOI & respective Contracts. Lead Contracts signing as per LOA and ensure all Annexures, Schedules, and other documents are attached as part of Contract and ensure signed Contract copies are shared with all parties (Construction, Supervision Consultant & Contractors).
  7. Manage post Contracts. Draft and issue letters, notifications, Contract amendments etc. in line with Contract terms and conditions.
  8. Review, negotiate claims and issue potential Change Orders.
  9. Attend weekly & monthly site meetings with Contractors for project updates and address any potential concerns that could affect project progress.
  10. Provide advice/recommendation to Management for any disputes arising on projects and coordinate with legal department if required. Present solution options and evaluate potential qualitative/quantitative risks for each.
  11. Manage MOUs/Contracts signing with Suppliers.
  12. Manage bank guarantees, retentions and bonds.
  13. Ensure proper physical and electronic archiving of project documents.
  14. Periodically conduct vendor/contractor/consultant meetings for any grievances and future plans and manage the relationships.

Education and Experience:

  • Bachelor's in Civil / Quantity Surveying.
  • Overall 7-10 years' experience with a minimum of 6 years of related work experience in a Real Estate Development Company.
  • Excellent verbal & written English and Arabic.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Industries: Construction
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