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Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
Overview of the role:The Office Manager will serve as the Executive Assistant to the Managing Director (MD) of BYD KSA while overseeing all administrative functions to ensure smooth office operations. This role is pivotal in managing executive support, coordinating office activities, and supervising support staff, including drivers and cleaners. The ideal candidate will be highly organized, proactive, and capable of handling a fast-paced work environment.
What you will do:- Executive Support:
- Provide high-level administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.
- Prepare reports, presentations, and correspondence on behalf of the MD as required.
- Handle confidential documents and information with discretion.
- Act as the primary point of contact for internal and external stakeholders interacting with the MD.
- Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
- Oversee daily office operations, ensuring an efficient and professional work environment.
- Manage office supplies, procurement, and inventory control.
- Supervise office support staff, including drivers, cleaners, and administrative personnel.
- Liaise with facility management for office maintenance, security, and vendor management.
- Coordinate IT and office equipment support to ensure smooth operations.
- Assist in budget preparation and monitor office-related expenses.
- Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
- Process invoices, expense reports, and petty cash management.
- Fluent in Arabic and English, both written and spoken.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational and multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.
- Familiarity with office administration best practices, vendor management, and basic financial processes.
The Office Manager will be reporting directly to the Managing Director. You will be part of a growing and dynamic team in the electric vehicle (EV) sector and will work closely with senior leadership in a strategic and high-impact role.
What equips you for the role:- Bachelor's degree in business administration, Management, or a related field.
- Minimum of 5 years in an administrative or office management role, with at least 2 years supporting senior executives. Experience in the automotive or related industries is a plus.
- Strong organizational and multitasking abilities.
- Familiarity with office administration best practices.
- Basic financial processes.
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world's most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.
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