Office Manager

1 day ago


Riyadh, Ar Riyāḑ, Saudi Arabia Robinson & Co (Singapore) Pte Ltd Full time

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group's entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

Overview of the role:

The Office Manager will serve as the Executive Assistant to the Managing Director (MD) of BYD KSA while overseeing all administrative functions to ensure smooth office operations. This role is pivotal in managing executive support, coordinating office activities, and supervising support staff, including drivers and cleaners. The ideal candidate will be highly organized, proactive, and capable of handling a fast-paced work environment.

What you will do:
  1. Executive Support:
  • Provide high-level administrative support to the MD, including calendar management, meeting coordination, and travel arrangements.
  • Prepare reports, presentations, and correspondence on behalf of the MD as required.
  • Handle confidential documents and information with discretion.
  • Act as the primary point of contact for internal and external stakeholders interacting with the MD.
  • Support leadership team meetings by preparing agendas, taking minutes, and following up on action items.
Office Administration:
  • Oversee daily office operations, ensuring an efficient and professional work environment.
  • Manage office supplies, procurement, and inventory control.
  • Supervise office support staff, including drivers, cleaners, and administrative personnel.
  • Liaise with facility management for office maintenance, security, and vendor management.
  • Coordinate IT and office equipment support to ensure smooth operations.
  • Assist in budget preparation and monitor office-related expenses.
  • Coordinate procurement of office-related goods and services, ensuring cost-effectiveness.
  • Process invoices, expense reports, and petty cash management.
Required skills to be successful:
  • Fluent in Arabic and English, both written and spoken.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
  • Strong organizational and multitasking abilities, excellent communication skills, and a proactive approach to problem-solving.
  • Familiarity with office administration best practices, vendor management, and basic financial processes.
About the Team:

The Office Manager will be reporting directly to the Managing Director. You will be part of a growing and dynamic team in the electric vehicle (EV) sector and will work closely with senior leadership in a strategic and high-impact role.

What equips you for the role:
  • Bachelor's degree in business administration, Management, or a related field.
  • Minimum of 5 years in an administrative or office management role, with at least 2 years supporting senior executives. Experience in the automotive or related industries is a plus.
  • Strong organizational and multitasking abilities.
  • Familiarity with office administration best practices.
  • Basic financial processes.
About Al-Futtaim Automotive

A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa. Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world's most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.

We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

#J-18808-Ljbffr

  • Riyadh, Ar Riyāḑ, Saudi Arabia Super Office KSA Full time

    About the PositionWe are seeking a highly skilled PPC Advertising Specialist to join our team at Super Office KSA. As a specialist, you will be responsible for developing and executing Google Ads strategies that drive conversions and revenue.Key Responsibilities:Develop and implement effective Google Ads strategies for lead generation and conversionsUse...

  • Office Manager

    5 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia JASARA Program Management Company Full time

    Roles and responsibilities JASARA PMC, a joint venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, is seeking an experienced Office Manager to join their team in Saudi Arabia. As an Office Manager, you will oversee the day-to-day operations of the office to ensure smooth running of the department. You will be responsible for managing the...

  • Office Manager

    1 day ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Avamels Printing Solutions Full time

    Avamels Printing Solutions is seeking a highly organized and proactive Office Manager to oversee daily operations at our Riyadh office. This role is ideal for a professional who can ensure efficiency in administrative processes, support staff, and maintain a productive work environment.Key Responsibilities:Manage office operations, including administrative...

  • Office Manager

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Alvarez & Marsal Deutschland GmbH Full time

    DescriptionAbout the firmAlvarez & Marsal is a global professional services firm offering turnaround management, corporate restructuring and performance improvement for companies and stakeholders. Blending operating managers, functional experts and consultants, we are committed to our core values. A&M has evolved from a boutique player to the premier...

  • Office Manager

    1 day ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Afuturewithus Full time

    Job Requisition ID: 167006Company Overview:Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail, and healthcare;...

  • Office Manager

    1 day ago


    Riyadh, Ar Riyāḑ, Saudi Arabia CARE Full time

    You will play a crucial role in maintaining a productive and organized work environment by overseeing office supplies, equipment maintenance, and facility management to support the efficiency of the entire team.Contribute to HR functions, including new employee onboarding, maintaining records, and promoting a positive workplace culture.Foster a productive...

  • Office Manager

    4 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia MAS CASE Law Firm LLP Full time

    The Professional Services Office Manager at MC Law Firm oversees daily office operations, ensuring the efficient and high-quality delivery of legal and consulting services while maintaining professional and regulatory standards. The manager is responsible for optimizing operational processes, managing human resources, and enhancing client relationships to...

  • Office Manager

    4 weeks ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Alpin Limited, Masdar City Full time

    Setec Middle East (ME), as a subsidiary of the setec Group, specializes in civil engineering (transport, energy, industrial and hydraulic infrastructure), building engineering, bridges, underground structures, nuclear infrastructure, urban planning, electrical and electromechanical installations, safety within civil engineering infrastructures and their...


  • Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) is an independent wealth management firm dedicated to delivering exceptional investment solutions to its clients.About Us:We serve high-net-worth individuals and families, providing tailored investment strategies that cater to their unique financial needs.Your Opportunity:Identify and engage new clients through targeted...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Katch International Full time

    Job Description:The Office Administrator will be responsible for ensuring efficient office operations by managing administrative tasks, coordinating office activities, and supporting various teams. The ideal candidate is organized, detail-oriented, and proactive in handling office processes, vendor relationships, and employee requests.Responsibilities:Office...


  • Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company BSC (c) Full time

    The Family Office Company BSC (c) offers a dynamic work environment where you can leverage your skills and experience to drive success.About Your Role:You will be responsible for identifying and engaging new clients, developing strong relationships, and driving account openings.Your Key Responsibilities:Engage with clients through strategic networking,...


  • Riyadh, Ar Riyāḑ, Saudi Arabia BlackStone eIT Full time

    BlackStone eIT, a leading computer software company, is seeking a highly efficient and organized individual to join our team as an Office Manager. As the Office Manager, you will be responsible for providing administrative support, managing office operations, and ensuring the smooth running of our day-to-day activities.ResponsibilitiesManaging office...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Avamels Printing Solutions Full time

    Job DescriptionWe are looking for a highly skilled Office Manager to lead our team in Riyadh.ResponsibilitiesOversee daily office operations, including administrative tasks, scheduling, and coordination.Supervise and support office staff, ensuring a smooth workflow.Maintain accurate records, handle correspondence, and coordinate with vendors.Assist in...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Esri Full time

    About This OpportunityWe are seeking a talented Office Management Specialist to join our team at Esri. As a key member of our regional office, you will be responsible for delivering administrative support and ensuring the smooth operation of our office.Main TasksProvide administrative support to the regional manager and other staff members, including...


  • Riyadh, Ar Riyāḑ, Saudi Arabia The Family Office Company Full time

    Are you a proactive and results-driven professional with a passion for client engagement and business growth?Join our team as an Assistant Financial Advisor, where you'll play a key role in identifying new opportunities, nurturing client relationships, and driving investment commitments.Your Role:Identify and engage new clients via networking, referrals, and...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Alvarez & Marsal Deutschland GmbH Full time

    About the RoleAs a key member of the Operations team at Alvarez & Marsal, you will be responsible for overseeing the physical workspace within our Riyadh offices. This involves ensuring day-to-day operations run smoothly, employees have the necessary resources, and the offices function effectively to create productive and efficient workplaces.Main...


  • Riyadh, Ar Riyāḑ, Saudi Arabia Esri Full time

    OverviewAt Esri, our Regional Office Managers work hard to gather and communicate relevant information, supervise other administrative staff, and help create a sense of community and cohesive office culture. We invite you to use your organizational skills and attention to detail to become an integral part of our regional offices that work to enable our...

  • Office Manager

    5 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Jobs for Humanity Full time

    Join Our Team as a Sales Coordinator/Office Manager in RiyadhAre you organized detailoriented and passionate about supporting sales and operations Were looking for a Sales Coordinator to be an integral part of our team ensuring the seamless operation of our office in Riyadh.Responsibilities:Provide administrative and operational support to the sales team to...

  • Google Ads Expert

    23 hours ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Super Office KSA Full time

    About the RoleSuper Office KSA is looking for a skilled Performance Marketing Manager to oversee the development and execution of Google Ads strategies. The ideal candidate will have strong analytical skills and a passion for performance marketing.Key Responsibilities:Develop and implement effective Google Ads strategies for lead generation and...

  • Manager CEO Office

    2 days ago


    Riyadh, Ar Riyāḑ, Saudi Arabia Esports World Cup Foundation Full time

    Team: CEO OfficeActivity: Full-timeRole grade: Manager (6)Direct reports: 3Indirect reports: 0Reporting to: Chief of StaffRole location: Riyadh, Saudi ArabiaJob PurposeThe Manager, CEO Office at Esports World Cup is responsible for overseeing protocol, secretarial duties, and executive assistance to ensure the efficient operation of the CEO's office. This...