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Admin Assistant
4 weeks ago
Air Charter Service is the leading aviation broker, providing brokering services to Cargo, Commercial, and Private Jet clients. Established in 1990, ACS has successfully operated for over 30 years and now has a global presence with 36 offices and over 600 employees.
We have recently opened our office in Riyadh and are excited to offer a rare opportunity for an Admin Assistant to join our team and support daily operations.
Job DescriptionThe Admin Assistant will be a vital part of our Riyadh team, supporting the sales department with daily tasks and ensuring smooth office operations. The ideal candidate will serve as a key contact for Saudi government entities, manage administrative and compliance duties, and facilitate efficient day-to-day functioning in a dynamic environment.
Key Responsibilities:
Government & HR Support:
- Coordinate with government bodies such as MHRSD, GOSI, MISA, MOI, and Riyadh Chamber of Commerce.
- Handle activities related to work permits, Iqamas, visas (including exit/re-entry), and expatriate onboarding.
- Ensure compliance with Saudi labor laws, Saudization quotas (Nitaqat), and related regulations.
- Manage official document attestation through the Riyadh Chamber of Commerce.
- Assist with employee residency, labor disputes, and registration issues.
- Maintain accurate HR and government records for audits and reporting purposes.
- Draft official correspondence in both Arabic and English.
Sales Support & Administrative Tasks:
- Assist the sales team with preparing quotations, proposals, and updating client records.
- Coordinate internal meetings, calls, and presentations related to sales activities.
- Organize logistics for client visits, trade shows, and sales events.
- Track sales documentation and follow up on action items.
- Support the creation of reports and dashboards for sales analysis.
General Administrative Support:
- Provide daily support to various departments.
- Manage office supplies, coordinate with vendors, and organize internal events.
- Arrange meeting rooms, set up conference calls, and prepare meeting materials.
- Note: Only Saudi nationals are eligible due to Saudization policies.
- Bachelor's Degree in Business Administration or related field.
- Fluent in Arabic and English, both spoken and written.
- Strong organizational, time management, and multitasking skills.
- Proactive attitude with a sense of ownership.
- Excellent communication and interpersonal skills with a professional demeanor.
- Ability to work independently and as part of a team.
- Experience with government portals (Qiwa, Absher, Muqeem, Mudad) is advantageous.
- Previous experience in administrative support, HR coordination, or sales operations is preferred.
- 22 days of annual leave, increasing with tenure.
At ACS, we are committed to fostering an inclusive environment that values diversity across our global network of offices.
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