Executive - Admin Assistant
4 days ago
Job Title: Executive - Admin Assistant
Location: Six Flags & AquArabia Qiddiya City
Vacancy: 1 Vacancy
Job Description:
The Executive - Admin Assistant is responsible for assisting the Division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed.
Collective Responsibilities:- Comply with the Six Flags Qiddiya's code of conduct and ethics.
- Promote the Six Flags Qiddiya vision, mission, values, and model desired behaviors.
- Promote Six Flags Qiddiya and spread its culture.
- Commit to Six Flags Qiddiya's rules and regulations.
- Perform tasks as directed in the pursuit of the achievement of organizational goals.
- Share with team know-how and encourage their development.
- Provide day-to-day administrative support.
- Answer a high volume of incoming calls to the Line Manager.
- Provide reporting and report analysis for the Line Manager and the Assigned Department.
- Sort incoming mail and prioritize outgoing items to department mailboxes.
- Ensure needed materials are prepared for any meetings or special events.
- Coordinate and maintain relationships with other Park Department heads.
- Prepare Minutes of Meeting.
- Prepare various reports.
- Develop PowerPoint Presentations when needed.
- Maintain the Department filing system and archiving of all data.
- Maintain any requests for the Line Manager.
- Order and maintain office supplies.
- Coordinate travel arrangements for department personnel and complete expense reports for the Line Manager.
- Handle Guest concerns, inquiries, compliments, and complaints.
- Provide administrative support including drafting emails and written correspondence.
- Ensure adherence to the Record Policy.
- Create and maintain the park duty schedules.
- Take and distribute notes from the Line Manager in staff meetings.
- Other duties as assigned.
Education: Bachelor's degree in Business Administration, Office Management, or Diploma in a similar field.
Experience: 0-2 years of experience in a similar role.
Skills:
- Computer Skills: Advanced in Microsoft Office Tools.
- Languages: Fluent in English and Arabic.
- Advanced knowledge of contracts cycle end to end and archiving.
Core Competencies:
- Team Synergy & Development: Proficiency Level MEDIUM.
- Business Acumen & Diligence: Proficiency Level MEDIUM.
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