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Conference Support

4 weeks ago

Riyadh, Ar Riyāḑ, Saudi Arabia Informa Group Limited Full time

Conference Support - Admin & Excel - Saudi National

Full-time

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi's B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba. Be part of something BIG Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat. Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.

Job Description

What you will do:

  1. Use your exceptional Excel skills to manage v-lookups, pivot tables & financial reporting requirements for the team.
  2. This will include:
    1. Budget tracker maintenance for Content and Sales team.
    2. Conference speaker-related payments: Honorariums, speaker fees, speaker reimbursements etc.
    3. Manage event expenses from logistics suppliers/vendors and invoice payments where applicable, update budget and invoice trackers and contingent workers.
    4. Maintain accurate records and databases related to speakers and content/logistics vendors.
    5. Liaise with Informa's Public Relations Officer for accreditation and speaker permit requirements from government bodies and accreditation partners; troubleshoot where required.
    6. Create and maintain accreditation guide as per accreditation provider if applicable.
    7. Digital event platform management: Review front- and backend data for accuracy (conference programme, speaker details).
    8. Upload conference content (conference programme, speaker details, whitepapers) on the digital event platform.
    9. Provide general administrative support to the conference team as needed.

Qualifications

What you will bring:

To be brilliant in this role, you must be an Excel superstar You must have experience with v-lookups, pivot tables & financial reporting. Your key competencies include:

  1. Communication skills
  2. Customer service
  3. IT skills such as Microsoft Office
  4. CRM
  5. Organisational skills
  6. Ability to prioritise workload
  7. Attention to detail
  8. Meeting deadlines
  9. Ability to work well in a team.

Additional Information

What you will get:

Core Benefits:

  • Medical Insurance for individual and family
  • Annual leave – 25 days
  • Wellbeing Benefits
  • Remote working on Sundays
  • Working anywhere – 1 month every year

Local Relocation Package:

  • Paid flight to Riyadh (for you and your dependents)
  • 30 days accommodation or suitable serviced apartment from your arrival date. Alternatively, if you already have accommodation in Riyadh and do not require a hotel or serviced apartment, then we provide a one-off payment of SAR 5,000.
  • SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices.

If eligible, we work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances, and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.

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