Personnel Affairs Assistant Specialist
1 week ago
We are currently searching for an enthusiastic and innovative Personnel Affairs Specialist to work on our Human Resources Department supporting and managing Alnafitha s Customer Experiences solutions portfolio
Personnel Affairs Specialist is responsible for managing various administrative tasks related to personnel affairs employee records and HR processes. This role involves coordinating HR documentation supporting employee relations and contributing to the smooth operation of the HR department.
Responsibilities
- Coordinate and maintain personnel records ensuring accuracy confidentiality and compliance with regulations.
- Prepare and process HR documents including employment contracts letters and forms.
- Update and manage employee information in HR databases and systems.
- Process changes in employee status benefits and other relevant data.
- Maintain organized and uptodate employee records including contracts performance evaluations and training records.
- Assist in archiving and purging records in accordance with retention policies.
- Assist in responding to employee inquiries providing information on HR policies and procedures.
- Contribute to addressing employee concerns and inquiries professionally and promptly.
- Assist in coordinating various HR processes such as onboarding offboarding and transfers.
- Support the administration of benefits leave requests and timekeeping.
- Generate HRrelated reports and analytics to assist in tracking employee data and trends.
- Contribute to data analysis for HR metrics and reporting.
- Assist in communicating and implementing HR policies ensuring adherence to labor laws and regulations.
- Support the enforcement of company policies and guidelines.
- Assist in disseminating HRrelated information and updates to employees and managers.
- Contribute to internal HR communications and announcements.
- Manage HR documentation and employee records accurately and confidentially.
- Assist in addressing employee inquiries and supporting HR processes.
- Contribute to the implementation of HR policies and procedures.
- Support internal communication and reporting within the HR department.
RequirementsCandidate Experience:
- Bachelors degree in human resources business administration or related field.
- Proven experience in HR administration or personnel affairs roles.
- Strong attention to detail and organizational skills.
- Effective communication and interpersonal abilities.
- HR documentation
- Employee data management
- Employee records
- Employee relations support
- HR processes and transactions
- Reporting and data analysis
- Policy compliance
- Internal communication
- High sense of responsibility and ownership acting like owner in what you do.
- Exceptional communication and presentation skills.
- Being able to work on your own or in a team.
- Being able to work to tight deadlines.
- Ability to maintain composure during stressful situation.
- Handling many tasks & responsibilities.
- Fluent in Arabic and English.
Candidate Experience To excel in this position, you will need to: Certification Requirements Bachelor s degree in business administration or equivalent. Technical Skills 2+ years of experience in supply chain / logistics / order fulfillment. Experience in IT industry, software and service delivery is plus. Previous experience in CRM/ERP systems, ex. Zoho CRM, Zoho Books. Proficiency in Microsoft Word, Excel and Outlook. Personal Skills High sense of responsibility and ownership, acting like owner in what you do. Exceptional communication and presentation skills Being able to work on their own or in a team Being able to work to tight deadlines Ability to maintain composure during stressful situation Handling many tasks & responsibilities Fluent in Arabic and English. Working Conditions Working on Weekends, Holidays or outside the business hours could be required.
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