Purchasing Officer

2 months ago

جدة, Saudi Arabia MOVENPICK Full time

Thorough knowledge of Purchasing functions, Payable procedures, Goods receiving and storing procedures, Market Knowledge, and internal controls.
- Full cooperation with the Area Director of Purchasing MHR Middle East and Project Manager Future Log Middle East.
- Make full usage of the corporate web shop.
- Knowledge of automated procurement systems.
- Professional written and verbal communication and interpersonal skills.
- Highly organized and capable of managing several tasks at one time.
- Carry out supervisory responsibilities in accordance with the company's policies and applicable local laws.
- Ability to motivate teams to produce quality materials within tight timeframes and simultaneously manage several projects.
- Ability to participate in and facilitate group meetings.
- Working knowledge of modern office methods, procedures, and equipment.
- Proficient knowledge of Word, Excel, Outlook, and PowerPoint.
- Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
- Act as a department team member and contribute to a positive personal, department, and company image.
- Make conscious decisions and implement and monitor them.
- Manage time and resources effectively.
- Demonstrate drive and determination to succeed.
- Maintain a high standard of personal hygiene and appearance at all times.
- Fully understand and adhere to the hotel’s employee handbook and the regulations contained therein.
- Liaise with Owning Company Auditors and Operating Company Auditors.
- Fully understand the hotel’s policies, procedures, and standard operating procedures related to fire, safety, and health.
- Anticipate needs and develop contingency plans when necessary.
- Efficiently manage time and resources.
- Set and achieve high personal performance standards.
- Plan, organize, and use a systematic approach to complete tasks.
- Prioritize actions and manage tasks through to completion.
- Collect and analyze relevant and accurate information to overcome challenges.
- Handle queries from internal and external customers.
- Manage conflicts effectively.
- Motivate and inspire others to perform.
- Communicate openly and clearly both verbally and in writing.
- Develop positive working relationships at all levels.
- Effectively delegate tasks to get things done.
- Execute efficient and cost-effective purchasing for food, beverage, general, and operating equipment.
- Liaise directly with the Director of Food and Beverage/Executive Chef on food and beverage requirements.
- Liaise with Department Heads for individual department requirements, provide alternatives, and advise on cost-effective procurement, economical order quantity, and setting Par Stock levels.
- Ensure adherence to proper operating standards in purchasing, receiving, storing, and goods issuing.
- Ensure uninterrupted supply of goods and services for all departments.
- Maintain vendor performance files to ensure consistency in quality and service.
- Conduct market surveys regularly to study market innovations, new products, and cost comparisons.
- Report savings achieved monthly to management.
- Follow hotel purchasing procedures, ensuring each purchase has three quotations with thorough cost comparisons.
- Ensure minimum inventory levels are maintained at all times.
- Negotiate quarterly agreements with suppliers for regular supplies (e.g., fruits, vegetables, fish, and meat).
- Perform additional duties as required by the role of Purchasing Officer.

**Qualifications**
- Bachelor’s degree in Business Administration or a related field.
- 1-3 years of purchasing experience, preferably in hospitality.
- Knowledge of local purchasing laws and hotel policies.
- Proficiency in procurement software and systems.
- Fluency in English

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