Office Manager

4 weeks ago

Riyadh, Saudi Arabia Dexcom Full time

About Dexcom

Founded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and healthcare professionals better manage diabetes. Since the company’s inception, Dexcom has focused on better outcomes for patients, caregivers, and clinicians by delivering solutions that are best in class - while empowering the community to take control of diabetes. Dexcom reported full-year 2022 revenues of $2.9B, a growth of 18% over 2021. Headquartered in San Diego, California, with additional offices in the Americas, Europe, and Asia Pacific, the company employs over 8,000 people worldwide.

**ssential Duties and Responsibilities**:

- Responsible for the day-to-day smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.
- Reception/Office Admin
- Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxi’s etc
- Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies
- Central contact point for any office queries, issues or requests
- Handling all incoming and outgoing mail and courier parcels
- Order catering and lunches as required
- Ensuring all employees keep office to a good standard of cleanliness & tidiness
- Coordinating the meeting rooms incl uding calendar booking system
- Working with our partner travel agent to coordinate travel bookings
- In i tiate the payment p rocess for invoi ce s
- Support and coordination of office events and internal training courses
- Manage office P-card
- Supporting other functions as required on projects or tasks
- Preparation of all printed materials/folders for all training courses.
- Working with our external partners in preparing and shipment of training materials
- Co-ordination (and some organisation of) of the Dexcom social calendar for office events
- Executive admin support
- Provide EA support for the Country Director and other members of the Leadership team as required
- Managing expenses
- Organising and communicating the ‘all employee’ country communications/meetings
- Scheduling and organizing Leadership team meetings
- Diary management tasks
- Develops and updates organizational Charts for Dexcom team.
- Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents.
- Updates HR files of Dexcom employees.
- Facilities
- Liaise with external contractors as required for office related issues
- Liaise with External PRO provider for all sponsorships visa renewal for employees
- Prepare for all new starts e.g. a ccess cards and desk equipment
- Point of contact for Facilities team
- Support the space planning team: Weekly updates and making real time updates to the visual planner
- Appointed office safety officer
- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team.
- Order Ergonomic equipment when requested and approved
- Office first aider

**Required **Qualifications**:

- Excellent interpersonal skills and verbal/written communication
- Well organised and good time management
- High level of confidentiality, integrity and reliability
- Fluent in English
- Professional and self-motivated
- High attention to detail
- Ability to multi-task
- Resourceful, works on own initiative with mínimal supervision

**Experience and **Education **Requirements**:

- Highly experienced Office Administrator
- Qualification in a related field i.e. events management, office management

**Travel Required**:

- 0 - 10 %

  • Srr - Communications Officer, Yemen Office Network

    2 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Communications Officer on a fixed-term contract for two (2) years, with a possibility of renewal. The jobholder will provide support across a range of YON priorities, but will lead on delivering the Embassy’s communications,...

  • Srr - Communications Officer, Yemen Office Network

    1 day ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Communications Officer on a fixed-term contract for two (2) years, with a possibility of renewal. The jobholder will provide support across a range of YON priorities, but will lead on delivering the Embassy’s communications,...

  • Srr - Communications Officer, Yemen Office Network

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Communications Officer on a fixed-term contract for two (2) years, with a possibility of renewal.The jobholder will provide support across a range of YON priorities, but will lead on delivering the Embassy's communications, engagement...

  • Srr - Accommodation Officer (Ao)

    7 days ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Accommodation Officer on a fixed-term contract of two (2) years. The Accommodation Officer will assist the Estates Manager (EM) and Community Liaison Officer (CLO) with daily tasks of running a diverse portfolio of UK Based Staff (UKBS) accommodation as well as...

  • Srr - Accommodation Officer (Ao)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for an Accommodation Officer on a fixed-term contract of two (2) years.The Accommodation Officer will assist the Estates Manager (EM) and Community Liaison Officer (CLO) with daily tasks of running a diverse portfolio of UK Based Staff (UKBS) accommodation as well as...

  • Srr - Programme Officer (Eo)

    2 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Programme Officer on a fixed term contract until 31 March 2025, with possibility of extension depending on performance and operational requirements. We are looking for an energetic and experienced Programme Officer to help manage our fast-growing portfolio of...

  • Office /sales Administrator-saudi National

    7 days ago

    Riyadh, Saudi Arabia The Total Office Full time

    **Nationality**:Saudi Nationals only** **Job Summary**: We are seeking a highly experienced **Office & Sales Administrator** who is well-versed overseeing and enhancing the comprehensive administrative functions related to both office and sales operations within the company. This involves meticulous record-keeping, collaboration with diverse departments...

  • Srr - Programme Officer (Eo)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for a Programme Officer on a fixed term contract until 31 March 2025, with possibility of extension depending on performance and operational requirements.We are looking for an energetic and experienced Programme Officer to help manage our fast-growing portfolio of projects...

  • Office /sales Administrator-saudi National

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia The Total Office Full time

    Nationality:Saudi Nationals only**Job Summary:We are seeking a highly experienced Office & Sales Administrator who is well-versed overseeing and enhancing the comprehensive administrative functions related to both office and sales operations within the company.This involves meticulous record-keeping, collaboration with diverse departments for...

  • Srr - Administrative Officer, Economic Diplomacy

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2025. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the British Embassy’s...

  • Srr - Translation Officer (Ao)

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Translation Officer on a fixed term contract for two (2) years. The main purpose of this role is to provide translation services for the Embassy. The Embassy in Riyadh is one of the busiest Missions in the region. This requires the regular translation of documents...

  • Srr - Administrative Officer, Economic Diplomacy

    4 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2024. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the British Embassy’s...

  • Srr - Administrative Officer, Economic Diplomacy

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for an Administrative Officer under the Economic Diplomacy Team for a fixed-term contract until 31 March 2024. There is a possibility of extension of the contract depending on performance and operational requirements.The jobholder will support the British Embassy's Economic...

  • Srr - Translation Officer (Ao)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for a Translation Officer on a fixed term contract for two (2) years.The main purpose of this role is to provide translation services for the Embassy. The Embassy in Riyadh is one of the busiest Missions in the region. This requires the regular translation of documents to...

  • Srr - Cssf Programme Manager, Yemen Office Network

    2 months ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Programme Manager for Yemen’s Conflict, Stability and Security Fund (CSSF) on a fixed term contract for two (2) years, with a possibility of renewal. This exciting role will focus on remote managing and delivering Yemen’s Conflict, Stability and Security Fund...

  • Srr - Cssf Programme Manager, Yemen Office Network

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for a Programme Manager for Yemen's Conflict, Stability and Security Fund (CSSF) on a fixed term contract for two (2) years, with a possibility of renewal.This exciting role will focus on remote managing and delivering Yemen's Conflict, Stability and Security Fund (CSSF)...

  • Srr - Economic Liaison Officer (Eo)

    3 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The British Embassy Riyadh has a vacancy for Economic Liaison Officer on a fixed term contract for two (2) years, with possibility of renewal. The Embassy in Riyadh is a large team, delivering key priorities against a wide range of UK government objectives. The environment is challenging and the issues can be...

  • Srr - Corporate Services Projects Officer (Ao)

    2 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The British Embassy Riyadh has a vacancy for a Corporate Services Projects Officer on a fixed-term contract of two (2) years. There is a possibility of extension of the contract depending on performance and operational requirements. The jobholder will support the Corporate Services Team in Riyadh, providing...

  • Srr - Corporate Services Projects Officer (Ao)

    2 weeks ago

    Riyadh, Ar Riyāḑ, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities)The British Embassy Riyadh has a vacancy for a Corporate Services Projects Officer on a fixed-term contract of two (2) years. There is a possibility of extension of the contract depending on performance and operational requirements.The jobholder will support the Corporate Services Team in Riyadh, providing...

  • Srr - Advisor to Defence Attaché, Yemen Office

    2 weeks ago

    Riyadh, Saudi Arabia Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Yemen Office Network (YON) at the British Embassy Riyadh has a vacancy for Advisor to Defence Attaché on a fixed-term contract of two (2) years. The jobholder will provide detailed, objective, and political-informed security and military analysis to the Defence Attaché (DA), Defence Section, and wider...