Purchasing Manager
3 days ago
Company Description
Billed as ‘the first luxurious integrated resort in Jeddah’, Rixos Obhur Jeddah will meet the increasing demand for luxurious hospitality paired with high-quality leisure activities in the area. Among its many highlights will be a fun water park and an exclusive private beach.
The resort will host guests in 247 residential units, including 174 rooms and 73 villas with a Club Prive lounge, as well as a fine-dining restaurant, two specialty beach restaurants and a lounge bar.
Other amenities are to include a central ballroom for events, meeting rooms, a fitness centre, a spa, kids and teens clubs, and several swimming pools. All of this will be set amid green landscaping, golden beaches and a port.
**Job Description**:
**The Role**
- Thorough knowledge of Purchasing functions, Payable procedures, Goods receiving and storing procedures, thorough Market Knowledge and internal controls.
- Full cooperation with the Area Director of Purchasing MHR Middle East/
- Make full usage of the corporate web shop
- Knowledge of automated procurement systems.
- Professional written and verbal communication and interpersonal skills.
- Highly organized and capable of managing several tasks at one time.
- Carry out supervisory responsibilities in accordance with the company's policies and applicable local laws.
- Ability to motivate teams to produce quality materials within tight time-frames and simultaneously manage several projects.
- Ability to participate in and facilitate group meetings.
- Working knowledge of modern office methods, procedures, and equipment.
- Proficient knowledge of Word, Excel, Outlook and PowerPoint.
- Maintain courteous and friendly atmosphere and good working relationships with all colleagues.
- Act as a department team member and involve in projecting a good personal, department and company image.
- Makes conscious decisions; implement and monitor it.
- Manages time and resources effectively.
- Has drive and determination to succeed.
- Maintain a high standard of personal hygiene and appearance at all times.
- Complete understanding of the hotel’s employee handbook and adhere to the regulations contained therein.
- Liaise with Owning Company Auditors and Operating Company Auditors.
- Complete understanding of the hotel’s policies & procedures and standard operating procedures and polices relating to fire, safety and health.
**Key Deliverables and Responsibilities**
**Planning & Organizing**:
- Thinks ahead, developing contingency plans where necessary.
- Manages time and resources effectively.
- Sets and strives to achieve high personal performance standards.
- Plans, organizes and uses a systematic approach to getting things done.
- Priorities actions and manages tasks through to completion.
- Collect and analyses relevant and accurate information about a challenge, accept every change as a learning curve and find a solution to overcome every challenge.
**Operations**:
- Handle all queries from internal & external customers.
- Manages conflicts effectively
- Motivates and inspires others to perform.
- Communicates openly and clearly both verbally and in writing.
- Develops positive working relationships at all levels.
- Effectively delegates to get things done.
**Administration**:
- Execute efficient and cost effective purchasing for Food, Beverage, General and operating equipment.
- Liaise directly with Director of Food and Beverage/Executive Chef on all food and beverage requirements.
- Liaise with Department Heads for individual department requirements, provide them with alternatives and advise on cost effective procurement, economical order quantity and on setting the Par Stock levels for all the items.
- Ensure that proper operating standards are adhered to in the areas of purchasing, receiving, store and goods issuing.
- Ensure that every department receive uninterrupted supply of goods and services as per required standard.
- Maintain vendor performance file to ensure the consistency in quality and service.
- Conduct market survey on timely basis in order to study market innovation, new products, cost comparison etc.
- Report to management on monthly basis savings achieved during the month.
- Follow strictly Hotel Purchasing Procedure, ensure that each purchase is supported with three quotations, the quotation should not be a paper exercise but every cost comparison must ensure best price and best quality.
- Purchases of the inventory items must be scrutinized thoroughly, Purchasing Manager must ensure to maintain minimum inventory levels at all times.
- Enter in to quarterly agreement with suppliers for Fruits & Vegetable, Fish & Meat and any other regular supplies.
- Job Description for Purchasing Manager will include above essential functions but will not be limited to the functions listed above.
**Talent & Culture**
**Employee Relations**
- Foster a positive and structured work environment which encourages the successful operation of the business,
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