Operations Coordinator, Ksa

2 weeks ago

Riyadh, Saudi Arabia Flat6Labs Full time

Operations Coordinator is responsible for the organization and coordination of administrative operations, procedures and resources to facilitate organizational effectiveness and efficiency.

**Main Responsibilities**:

- Assist with the management of daily operational activities
- Manage contract and price negotiations with office vendors, service providers and office lease.
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
- Manage petty cash, and make sure invoices are recorded on time.
- Manage office setup process, PO creation, and ensure the efficiency of workflow processes.
- Manage all procurement activities and maintain an updated list of suppliers/vendors with competitive quotations.
- Support team members with operational queries (e.g. stationery, office equipment, Hardware and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering and security services
- Compile, proofread and edit drafts of contracts, leases, licenses, policies and other legal documents in accordance with other regional offices.
- Assist in planning and implementing internal/external events including meetings, program events, conferences and managing related catering and logistics activities.
- Coordinate with the marketing team for all events happening locally to develop social media content.
- Schedule meetings and appointments for team members.
- Coordinate with HR to update and maintain office policies as necessary
- Assist in the onboarding process for new hires
- Design, Implement filing systems and ensure the confidentiality of data.
- Observe, review and analyze processes to identify inefficiencies and areas where improvements could be made.
- Support with all tasks related to F6L programs throughout the different cycles.
- Perform miscellaneous job-related duties as assigned.

**Requirements**:

- Bachelor degree from an accredited institution.
- Proven experience, at least 2- 3 years, as an Office Manager, Front Office Manager, Administrative Assistant or Operations Coordinator.
- Must have Knowledge of Operations responsibilities, systems and procedures.
- Knowledge of administrative management & HR procedures.
- Experience in Accounting basic activities is preferred.
- Excellent written and verbal communication skills in Arabic & English.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Strong organizational and planning skills in a fast-paced environment.
- Excellent time management skills and ability to multitask and prioritize work.
- Knowledge of legal practices (office setup stage) procedures is preferred.
- Experience in Event Management is preferred.
- Attention to detail and problem solving skills.
- A creative mind with an ability to suggest improvements.

**Benefits**
- Engage in the buzzing startup community across the region.
- Work in an environment supporting creativity and proactivity.
- Social and medical insurance.

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