Office Manager

4 weeks ago

Riyadh, Saudi Arabia TAIT Towers Full time

**TAIT Towers is the Market Leader in designing, constructing and delivering world-class solutions for live experiences.**

Whether it's creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT's cutting-edge offerings continue to advance industry standards and exceed client expectations. As a global network of over 1400 employees in 14 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space. TAIT's diverse group of clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé and The Olympics.

We are currently seeking an experienced Office Manager to join our rapidly growing team in Riyadh.

**Position Purpose**:
To provide effective administration support along with running a high-quality front of house service to consistently provide a seamless and welcoming environment and positive first impression for all TAIT visitors.

**Requirements**:

- Create a welcoming environment for visitors, clients and contractors.
- Travel and logistics support - providing support with planning and coordinating local and international travel arrangements for both clients and internal staff.
- Support with the coordination of meetings and conferences - coordinating and overseeing client visits including securing facilities to host meetings, arranging catering and other related tasks.
- Overseeing the front of house/reception areas - create a welcoming and professional environment for all visitors.
- Promptly and professionally handle incoming calls and direct them to appropriate person, taking messages where necessary. Ensure calls are logged onto the CRM for future tracking and reference.
- Executive support - Supporting members of the senior team with client-specific support tasks when required.
- Communicate with clients and guests ahead of their visit, offering assistance and ensuring they feel welcomed and expected.
- Treat every visitor as a VIP and provide intuitive guidance (clients, vendors, staff).
- Ensure visitors are correctly signed into the building and have correct parking permits and badges where required.
- General administrative support - assist with general administrative duties, special projects and ad-hoc client requests as assigned.
- Management of fleet - Booking cars and ensuring correct documentation is taken and filed.
- Building relationships to develop an understanding of regular visiting clients and their requirements to ensure their visit is seamless and productive.
- Supply management - responsible for the order and management of office supplies, kitchen supplies and supermarket food orders.
- Facilities and QHSE support - work with Facilities Management to ensure office areas and conference rooms remain clean, tidy and well-maintained.
- Working with the team to Improve systems.

**Skills, Experience, Certifications**:

- Client service mindset - understand the importance of first impressions and client care.
- Front of house/reception experience
- Strong organisational and coordination skills.
- Communicative and collaborative.
- Fluent Arabic and English language skills
- Possess a high level of emotional intelligence - able to pre-empt requirements.
- Administrative experience.
- The ability to manage multiple diaries over different time zones.
- Problem solver - quickly offer solutions to unexpected challenges.
- Proven experience within an administrative role dealing with scheduling communications and document management.
- Ability to multitask and meet deadlines.
- Good all-round general education
- Computer literate - confident in Microsoft Office package
- Enquiring mind/inquisitive nature with attention to detail
- Excellent communication (verbal and written)
- Excellent teamwork skills.
- Analytical skills

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