Exhibition Project Manager
3 weeks ago
The Exhibition Project Manager is an energetic, collaborative, and extremely organized individual who manages the planning and implementation of exhibitions.
Job Responsibilities:
1. Coordinate a roster of projects with complex deadlines and collaborate with colleagues to ensure that all project schedules work in tandem.
2. Oversee the exhibition team for each assigned project, working in close collaboration across departments by managing implementation schedules as well as outlining important milestones and tracking their completion.
3. Schedule all messaging and installation team meetings as well as regular check-ins related to the implementation of exhibitions.
4. Act as a liaison to other departments, as well as to clients, and occasionally other external partners, to ensure consistent and timely communication on all matters pertaining to projects.
5. Use project management best practices, such as detailed project schedules, budgets, and communication platforms
6. Monitor activity during installations and troubleshoot any problems that arise during the course of an exhibition installation, alerting the Exhibition Sales Manager to any significant issues.
7. Maintain the exhibitions work schedule, in collaboration with team leaders from other departments.
8. Work with the planning team to develop detailed budget estimates as information becomes available, revise initial planning budgets, and report on final project costs.
9. Monitor actuals versus budgets to ensure that expenses stay within budget, or flag overages on a timely basis.
10. Draft and negotiate artist, guest curator, and any other necessary professional service agreements.
11. Assist in preparing for the construction and installation of exhibitions and troubleshoot during the installation period.
12. For any assigned exhibitions, oversee the relevant gallery spaces during installation and the run of exhibition, ensuring that the exhibition is properly maintained and coordinating relevant maintenance with internal teams and outside vendors or fabricators.
13. Assist with planning for exhibition tours.
14. Keep projects on schedule and within budget.
15. Other duties as assigned.
**Job Types**: Full-time, Permanent
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